Finance Records Clerk - Media Services

Reports To
:
Coordinator of Media Services

Position

Purpose:

Organizes and orders all materials requested by library media specialists for school media center collections and performs necessary, in district, bookkeeping and accounting regarding Media Services accounts.

Qualifications:

• Graduation from high school or equivalent
• Experience in bookkeeping/accounting
• Skilled in the operation of personal computers and standard office software, to include Microsoft Word, Excel and Access
• Good communication and interpersonal skills
• Ability to work positively with colleagues, district staff, and business representatives
• Lifting up to 20 lbs.

Preferred Qualifications:

• Post high school education in bookkeeping/accounting
• Knowledge of TERMS accounting system
• Knowledge of library forms and procedures
• Knowledge of District procedures and policies

Knowledge/Ability/

Skills:

• Working knowledge of records management and bookkeeping/accounting principles
• Skilled in interpersonal communication
• Ability to organize and prioritize work
• Ability to manage multiple tasks in an environment that may include frequent interruptions
• Ability to understand and follow verbal and written instructions.
• Ability to use standard Office software
• Ability to be flexible about duty assignments

Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.)

Speaking, hearing, manual dexterity (coordination of eye/hand for such activities as typing, calculating, work processing and the like), bending/stooping, sitting, walking, reaching/pushing/pulling, lifting 20 pounds, carrying, standing. Employee must be able to handle multiple, unrelated demands on time and attention.

Position Responsibilities:

• Works under limited supervision.
• Organizes order requests to most cost effectively spend budget allocations for library media center collection development
• Orders and receives materials for the Media Services department and the individual school library media centers
• Performs bookkeeping/accounting tasks for the Media Services department, including expenditures for each library media center
• Manages the departmental orders/records in TERMS
• Resolves accounting issues related to Media Services orders and accounts.
• Sets up and maintains budget worksheets in Excel
• Assists with departmental reports, requests, communication and special projects
• Performs clerical duties including filing and data entry using Microsoft Excel and Access.

12 month position/8 hour day; salary and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel.

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor