Administrative Assistant-Legal

Job description:

A Legal Administrative Assistant is responsible, under attorney oversight, for investigating property damage incidents, evaluating liability, and assisting in recovering funds from responsible parties on subrogation claims through negotiations and legal proceedings. The Legal Administrative Assistant must work with attorneys, other carriers, adjusters, responsible parties and more to pursue claims, both accelerating and maximizing payments.

This position requires a combination of both oral and written communication skills, the ability to proficiently review claims and case documentation with sound decision making, and excellent organization and time management skills, while maintaining a high standard of quality. New hires will receive significant on-the-job training on all tasks.

• Perform the initial review of assigned claim files, at a detailed and advanced level.
• Conduct additional investigation to compile documentation and claim details.
• Understand and apply state laws that relate to each file.
• Enter data into account management system.
• Maintain daily tasks to move claims and cases towards resolution.
• Interact professionally on incoming and outgoing calls and correspondence with involved parties.
• Prepare required correspondence, legal pleadings, and other related documents.
• Negotiate settlement amounts per guidelines or given authority.
• Meet department and client standards for customer service, claim handling, and reporting.
• Maintain confidentiality of accounts, client information, and defendant information.

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Proficiency in Microsoft Excel and Word required.
• Basic computer proficiency required (typing 50
  
  WPM, ability to navigate various websites, etc.).
• Ability to analyze information and use logic to address work-related issues, problems, or opportunities.
• Ability to work independently to meet objectives.
• Ability to perform well in a team environment.
• Strong oral and written communication skills.
• Ability to interact with all levels of people both internally and externally in a professional manner.
• Ability to maintain a high level of confidentiality and ethics.
• Work in compliance with federal and state statutes.
• Experience in a legal office a plus; experience in the insurance industry is a plus.
• Bilingual (Spanish and English) a plus.

We provide a healthcare and dental plan, life and AD&D insurance, AFLAC, retirement plan with 3% match, vacation, sick leave, and holiday pay. Our employees work in compliance with federal and state laws and pass a 10-panel drug test, a criminal background check, and a conflict-of-interest check.

This is a full-time position with benefits available after an introductory period. Wages will be based upon experience and may range from $18 to $21 per hour. Position hours are 8 am - 5 pm, Monday - Friday, with 2 paid breaks of 15 minutes and a 1-hour lunch. This is an in-office only position.

Butler & Associates, P.A., a law firm founded in 1998, is successful in the recovery of subrogation claims. The firm strives to provide the best recovery outcome for its clients. We offer on-the-job training for industry-specific skills and knowledge. We strive to promote internal organic growth and encourage employees to apply for positions that offer personal development in our rapidly expanding firm.

Butler & Associates, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Butler & Associates, P.A. participates in E-Verify.