Operations Coordinator - Facilities Management

Operations Coordinator
- Facilities Management - FT
- Day# Careers## Operations Coordinator
- Facilities Management - FT
- Day Apply:
Topeka, KS:
Full time:
Posted Today:
req
24341

Position Status:

Full time

Shift: First Shift (Days
- Less than 12 hours per shift) (United States of America)
Hours per week:40

Job Information  Exemption Status:
Exempt    A Brief Overview  The Facilities Operations Coordinator manages operational coordination, systems administration, and data integrity for the Facilities Management Department. The position coordinates maintenance activities, orchestrates utility outages and facility projects, and administers Facilities contracts in collaboration with vendors, Legal, and internal departments. Through cross-functional coordination, performance reporting, process improvement, and regulatory documentation support, the role promotes efficient facility operations, customer service excellence, and compliance with healthcare facility standards.
Education Qualifications
* Associate's Degree Business, health care administration, or facilities related field Required or
* 5 years direct work experience may substitute for education. Required
* Bachelor's Degree Business, health care administration, or facilities related field

Preferred Experience Qualifications
* 3 years Administrative support, operations, facilities, healthcare maintenance, project coordination, or related experience. Required
* Experience working in a Healthcare environment. Preferred

Skills and Abilities

* Knowledge of facility maintenance practices and building systems (Required proficiency)
* Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate results. (Required proficiency) (Required proficiency)
* Strong organizational and project coordination skills.
* Excellent written and verbal communication abilities.
* Ability to prioritize multiple tasks in a fast-paced environment.
* Proficiency with Microsoft word, Excel, Outlook, and PowerPoint.
* Knowledge of CMMS software and maintenance management processes.
* Ability to generate reports and analyze operational data.
* Understanding of healthcare regulatory requirements.

What you will do
* Generate financial reports and assist in maintaining the department's budget, including data generation, analytics, reporting and performance metrics as well as operational expenses, which include supplies, contracts and repairs & maintenance.
* Coordinate facility maintenance and repair work requests from initiation through completion. Review, prioritize, distribute, and monitor work orders to ensure timely completion.
* Manage the day-to-day administration and optimization of the Computerized Maintenance Management System (CMMS), including work order workflows, preventive maintenance schedules, system records, and reporting functions.
* Establish and maintain consistent data-entry practices; review records for accuracy, completeness, and consistency; identify and coordinate correction of missing, duplicate, or inaccurate data; and support users in maintaining data integrity.
* Coordinate system updates, troubleshooting, and process improvements with Facilities staff and appropriate software support resources.
* Generate reports on work order key performance indicators (KPIs), response time metrics, and maintenance effectiveness.
* Coordinate preventive maintenance schedules and track completion rates.
* Orchestrate and coordinate all functions associated with utility outages, shutdowns, renovations, and construction activities, from planning through completion and follow-up.
* Coordinate with Facilities Management, affected departments, Design & Construction, contractors, and other stakeholders to align schedules, dependencies, access requirements,…