Finance Manager

Our client, a community-focused non-profit organization, is looking for a Finance Manager to support its Finance & Administration (Corporate Services) team. Reporting to the Director, Finance and Administration, you will oversee a small team and lead the day-to-day finance and accounting operations that underpin more than 70 funded programs and services.

In this role, you will the full cycle of transactional finance (AP, AR, GL, reconciliations), monthly financial reporting, and ongoing process improvements in a hybrid work environment. You will collaborate closely with program directors, funders, auditors, and other stakeholders to ensure accurate, timely financial information and strong internal controls.

This is a great opportunity for a designated accounting professional who enjoys both hands‑on work and people leadership, and who wants to make a tangible impact in a mission‑driven organization.

• Oversee daily accounting operations to ensure accurate and timely processing of financial transactions within established policies and procedures.
• Lead accounts payable activities:
• Review and approve vendor invoices in line with organizational policies.
• Create payment batches and coordinate cheque signing/payment approvals with directors.
• Guide the team on appropriate cost centres and GL coding for accurate expense allocation.
• Lead accounts receivable activities:
• Review and approve AR invoices for accuracy and compliance.
• Prepare revenue reconciliations and record revenue in deferred and other appropriate accounts.
• Monitor and track incoming funds to ensure timely revenue recognition.
• Perform and review monthly account reconciliations for key balance sheet accounts, including advances, clearing accounts, and AR/AP aging.
• Maintain and create GL, department, and program codes in the accounting system to support robust financial reporting.
• Manage corporate credit card payments and monitor credit limits for policy compliance.
• Process ad‑hoc payments (e.g., petty cash to programs) ensuring proper documentation and approvals.
• Respond to inquiries from directors and program staff regarding AP and other financial matters, providing timely and clear resolutions.
• Co‑develop, implement, and monitor new financial processes (e.g., fee‑for‑service initiatives such as Autism Services).
• Issue customer/parent refunds related to fee‑for‑service offerings.
• Maintain the fixed asset schedule as part of the annual process.
• Design and support internal controls to protect organizational assets and ensure the reliability of financial reporting.
• Provide day‑to‑day guidance, support, and coaching to a team of 4–5 finance staff.
• Troubleshoot operational issues with the team and escape/resolve as needed.
• Prioritize and reassign work to balance team capacity and meet deadlines.
• Offer backup coverage for team members when required.
• Conduct weekly one‑on‑one meetings to review workload, progress, and development needs.
• Participate in recruitment activities, including shortlisting and interviewing candidates.
• Organize and facilitate onboarding and training for new finance team members.
• Complete annual performance reviews, set goals, and support professional development plans.
• Ensure completion of mandatory training and approve staff timecards, leave, and vacation requests.

• Generate, review, and adjust monthly financial statements to ensure they accurately reflect organizational results within prescribed timelines.
• Perform monthly allocations (e.g., administration, prepaid expenses, rent, insurance) across programs based on approved budgets.
• Review monthly journal entries prepared by the team.
• Partner with management and program leaders to help them understand budgets and financial results to support informed decision‑making.
• Prepare and present financial reports in compliance with applicable accounting standards and internal requirements.
• Ensure timely reporting of financial results to management and the board.
• Coordinate and prepare audit working papers; liaise with external auditors throughout the audit process.
• Prepare and/or coordinate year‑end adjustments following review by the Director, Finance…