Accounts Payable Specialist

The Accounts Payable Specialist will support the day-to-day accounts payable functions in the office. This role will involve some administrative/general office duties. Key responsibilities would include:

• Receive, review and record invoices/GL entries for multiple entities
• Pay invoices – track recurring and outstanding AP, prepare cheques/online payments, and maintain payment files
• Daily maintenance of AP/cheque schedules
• Prepare/process expense reports
• Prepare monthly reporting summaries/reconciliations
• Assist in the continuous improvement of AP processes
  
  Respond promptly to questions and requests for information
• Ad-hoc reporting as required

• Minimum five years of quality accounts payable experience, ideally within a family office or high-volume professional services environment
• Degree, diploma, or certificate in bookkeeping/accounting (or equivalent in experience)
• Strong Excel skills and experience with relevant accounting software such as Quick Books and Sage
• A highly detailed oriented, and organized individual who can work in a fast-paced, highly confidential environment
• Excellent oral and written communication skills
• A positive and flexible approach to work, with the ability to prioritize and multitask
• High degree of professionalism

This position for employment is for a current vacancy with Highspring’s client. Please note that Vaco/Highspring is regularly asked to provide talent to other organisations. By submitting to this position, you agree to be included in our talent pool for future hiring for similarly qualified positions. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including, but not limited to, the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organisational needs.

Salary ranges will be disclosed where required by law. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan (or similar retirement benefits). Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be conducted by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.