Accounts Receivable and Collections Clerk

Responsibilities

• Manage the accounts receivable ledger, ensuring timely collection of payments.
• Prepare and send out invoices accurately and promptly.
• Reconcile accounts receivable transactions regularly.
• Timely follow up with clients on outstanding receivables.
• Maintain accurate records of all receivables.
• Collaborate with the finance team to ensure data accuracy.
• Assist in month-end closing activities related to receivables.
• Provide excellent customer service to clients regarding billing inquiries.
• Perform collection duties – making collection calls, emailing clients, taking proper notes regarding collection status
• Liaising with management about outstanding accounts
• Follow up on change orders when necessary
• Set up new customers, Credit and COD
• Customer credit list maintenance – follow-up with customer regarding credit form and liaise with management and owners for limit and terms
• Inventory maintenance – Keep inventory items updated by gathering pricing details from the retail division and input new prices, products or make any necessary changes
• Input sales orders from retail outlets into Quick Books
• Perform closeouts – obtain closeout information from retail division and gathering all related information like sales receipts
• Sorting, filing and enter sales orders and check for irregularities and missing information and liaise with retail division for required information
• Assist in meetings with clients and partners
• Ability to use excel and amend information for accurate results using formulas and pivot tables
• Respond to internal and external inquiries in a timely manner

• Minimum 3 years of A/R and Collections experience.
• Completion of relevant college or university program in Accounting.
• Proficiency with accounting software and data entry.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication.
• Excellent phone etiquette.
• Ability to analyze accounts and reconcile discrepancies.
• Knowledge of financial principles.
• Prior experience in customer service is a plus.
• Ability to work independently and as part of a team.
• Proficiency using Microsoft Excel and Quick Books.
• Knowledge of Windward is an asset.
• Understanding of the Landscape industry and Landscape Construction materials is an asset.
• Good work ethic, consistent and punctual.
• Understanding how to take ownership over processes.
• Accuracy in reporting is critical.
• Strong organizational skills to handle multiple deadlines.
• Excellent time-management skills.
• Great documentation and proof-reading skills.
• Ability to be a visible team-player and have excellent interpersonal skills.

Hourly Rate: $23.00 - $26.00