Accounting Specialist

Delbridge is seeking a detail-oriented Accounting Specialist to handle the day‑to‑day transactional accounting. Reporting to the Accountant & Operations Manager, this role owns full‑cycle bookkeeping with a strong focus on client billing, accounts payable, accounts receivable, and reconciliations. You'll work across multiple projects and billing structures, communicate directly with clients on payments, and keep our financial records accurate and up to date.

The ideal candidate is organized and comfortable juggling multiple projects and deadlines.

• Prepare and issue accurate client invoices across multiple projects
• Bill under different contract structures, including time‑and‑materials (T&M), milestone, and fixed‑price arrangements
• Coordinate with project managers and delivery teams to resolve billing issues
• Manage the accounts receivable cycle, including recording cash receipts and applying payments to client accounts
• Communicate with clients on payments, follow up on overdue accounts, and resolve billing inquiries and discrepancies
• Reconcile AR balances and prepare AR aging reports
• Process contractor and vendor invoices, ensuring they are accurately classified and approved for payment
• Maintain accurate AP records and ensure timely payments
• Resolve vendor and contractor inquiries and payment discrepancies
• Perform general bookkeeping and maintain accurate, up‑to‑date financial records
• Complete bank reconciliations
• Reconcile corporate credit card accounts and manage employee expense submissions
• Prepare and file HST
• Support month‑end and year‑end close procedures

• 3+ years of experience in bookkeeping, AP/AR, billing, or a general accounting role
• Understanding of full‑cycle accounting and bookkeeping principles
• Experience with accounting software and project‑tracking tools (Quickbooks, Smartsheet)
• Strong attention to detail and accuracy
• Strong organizational and time‑management skills, with the ability to manage multiple projects and deadlines
• Clear written and verbal communication, comfortable dealing directly with clients