Payroll Manager

Responsibilities

• Review bi‑weekly payroll cycles for Canada and UK payrolls.
• Process bi‑weekly payroll cycles for US payrolls.
• Review and balance payroll test runs to internal payroll control logs and checklists as per the established schedules.
• Prepare intercompany payroll and advantages billings.
• Prepare and review payroll journal entries and ensure correct accounting classifications prior to ADP GLI uploads.
• Support the reconciling, preparing, obtaining approvals, posting all payroll‑related journal entries to SAP, reconciling to the GL and to the Workday/Payroll reports.
• Prepare and review year‑end tax forms (Canada/US/UK).
• Analyze global benefits’ costs and support annual benefits renewal processes.
• Assist in preparation of annual budgets and reforecasts.
• Support payroll‑related investigations and problem resolutions.
• Demonstrate a strong compliance‑oriented mindset & help to build a strong compliance culture while ensuring adherence to the established audit controls.
• Support external year‑end auditors’ requests and payroll audits in Canada, US and UK as necessary.
• Other tasks as assigned.
• Support and maintain Workday Time Tracking configuration design documentation, payroll data mappings, interface design and scheduling.
• Support Workday integration into payroll applications (ADP) and benefit providers, including configuration design documentation, payroll data mappings, interface design and scheduling.
• Support Concur Expense implementation and on‑going maintenance of application.
• Attend, support and lead divisional business collaboration sessions to action project plan deliverables.
• Lead ongoing report enhancements and business requests while collaborating with all stakeholders.
• Support time clock portal maintenance along with business partners.
• Support payroll upgrades and continuous process improvements related to implementations and related re‑designs with advanced complexity.

• University Business Degree or equivalent.
• Payroll Compliance Professional (PCP)/Payroll Leadership Professional (PLP) certification (National Payroll Institute NPI - previously Canadian Payroll Association CPA).
• Payroll experience in Multinational Companies (minimum 5 years).
• Experience in Canadian and US Payroll processes and tax structure.
• Awareness of all applicable payroll/financial standards, process documentation & training materials to ensure compliant execution of responsibilities.
• Experience with ADP WFN Canada, Workday system for HCM including Time Tracking an asset.
• Excellent communication skills with the ability to work effectively with people at all levels.
• Strong leadership skills.
• Ability to handle highly sensitive and confidential information related to payroll and HR activities.
• Attention to detail, accurate data entry skills.
• Ability to meet deadlines.
• Proven analytical, problem solving, and communication skills.
• Ability to work in local/regional/global team environment and communicate effectively with both internal business partners of all levels & disciplines as well as external stakeholders such as auditors and tax authorities.

• Advanced Excel.
• SAP, Concur Travel and Expense system knowledge.
• Microsoft Project management skills.

Salary Range: $130,000 - $140,000/year

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.