Accounts Payable Specialist

About the Opportunity

• Process daily financial transactions, ensuring all records are accurate, up to date, and maintained in accordance with organizational policies and procedures.
• Review and process vendor invoices and employee expense claims, ensuring they are accurately coded, properly authorized, and compliant with company policies.
• Investigate and resolve invoice and payment discrepancies by collaborating with employees, vendors, and internal stakeholders.
• Review and process expense claims submitted by Council, committee members, monitoring officers, and facility inspectors, ensuring compliance with applicable by‑laws and expense policies.
• Perform all aspects of accounts payable transaction processing in a timely and accurate manner.
• Prepare and process weekly Electronic Funds Transfer (EFT) payment batches and cheque runs as required.
• Maintain electronic records of approved invoices, expense reports, and supporting documentation.
• Manage and monitor dedicated Accounts Payable email inboxes, responding to inquiries and ensuring timely follow‑up.
• Serve as the primary liaison between Finance and internal stakeholders to obtain approvals, resolve invoice discrepancies, and support efficient payment processing.

• Post‑secondary education in Accounting, Finance, Business Administration, or a related field.
• 2+ years of experience in an Accounts Payable, Accounting, or Finance role.
• Solid understanding of accounts payable processes, financial controls, and accounting principles.
• Experience processing high volumes of invoices and employee expense reports with a high degree of accuracy.
• Proficiency with accounting/ERP systems and Microsoft Office, particularly Excel.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to prioritize competing deadlines and work effectively in a fast‑paced environment.
• Excellent verbal and written communication skills, with the ability to collaborate professionally with internal stakeholders and external vendors.
• Demonstrated problem‑solving skills with the ability to investigate and resolve payment and invoice discrepancies.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

$26 - $28/hour