Finance & Operations Specialist

Salary Range: $55,000.00 To $67,500.00 Annually

Company Summary

At EPiQVision, we don’t just support events — we elevate them. Based in Toronto and proudly delivering luxurious, immersive experiences for over a decade. As our company continues to grow, we are seeking a highly organized and detail-oriented Finance & Operations Specialist to support our financial operations and day-to-day administrative functions.

We specialize in high-end audio, video, lighting and staging production, equipment rentals, and full-service technical design — from executive conferences to elegant weddings. Our clients expect excellence, and we deliver through three core values:
Service, Quality, and Excellence.

Professional Growth:
Gain hands-on experience in diverse, high-profile events. Learn from industry leaders who are passionate about their craft.

Team Culture:
Join a collaborative, respectful team where your creativity, input, and dedication are genuinely valued.

Reputation for Excellence:
Become part of a company known for professionalism, technical expertise, and five-star service.

Every Day is Different:
From live corporate productions to stylish private events, no two days are the same and the impact you make is always visible.

Enjoy 3 weeks paid vacation, fully covered health benefits, paid personal time, professional development, company tech, and a fun, social work culture.

If you thrive under pressure, love solving creative challenges, and want to work at the top of your game, EPiQVision is where you belong.

The Finance & Operations Specialist is responsible for managing accounts payable and receivable processes, supporting monthly accounting activities, maintaining financial records, and providing administrative and reception support. This role plays a critical part in ensuring the smooth operation of both the finance department and the office environment.

• Process vendor invoices and employee expense reports accurately and on time.
• Ensure invoices receive appropriate approvals and are coded correctly.
• Maintain accurate records within Quick Books and other financial systems.
• Assist with credit card reconciliations and the collection of supporting documentation.
• Respond to internal and external inquiries regarding account status and discrepancies.
• Support month-end and year-end financial processes.
• Vendor and Subcontractor Management:
  Maintain accurate supplier and subcontractor records.
• Process subcontractor invoices, administer payments, and maintain positive vendor relationships.
• Dext, Plooto & Workflow Management:
  Process supplier invoices through Dext.
• Prepare electronic payment batches through Plooto for approval.
• Ensure all supporting documentation is attached and audit-ready.
• Monitor payment statuses and resolve exceptions.
• Collections & AR Follow-Up:
  Monitor customer accounts and follow up on outstanding balances.
• Prepare aging reports.
• Assist management with collection activities.
• Communicate professionally with clients regarding overdue invoices.
• Event-Specific Financial Administration:
  Coordinate event billing and assist with project reconciliation to ensure timely and accurate invoicing.
• Review completed event files for billing accuracy.
• Assist with reconciliation between Flex Rental Solutions and accounting records.
• Coordinate with Project Managers and Sales Managers to ensure timely invoicing.
• Office Administration & Reception:
  Welcome visitors and provide a professional first impression of the company.
• Answer, screen, and direct incoming phone calls.
• Respond to general inquiries by phone, email, and in person.
• Receive, sort, and distribute incoming mail and deliveries.
• Provide administrative support to help maintain efficient office operations.
• Coordinate office supplies and inventory.
• Support the onboarding of new employees.
• Assist with meeting coordination and company events.
• Maintain filing systems and company records.

Note: The following subsections describe the typical qualifications and skills; adapt as needed for your posting.

• Minimum 3 years of bookkeeping, accounting, finance, or administrative experience.
• Post-secondary education in Accounting, Finance, Bookkeeping, Business Administration, or a related field.
• Experience supporting finance functions in a fast-paced environment.
• Experience in the live events, production, or audio-visual industry is considered an asset.

• Proficiency with Quick Books Online.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP, and XLOOKUP functions.
• Experience using Dext and Plooto or similar financial management platforms.
• Strong working knowledge of Microsoft 365 applications.
• Experience with CRM systems; familiarity with Flex Rental Solutions is considered an asset.

• Understanding of accounts payable and accounts receivable processes.
• Experience in preparing and posting journal entries.
• Knowledge of HST filing requirements and sales tax administration.
• Experience…