Billing Coordinator, Finance

AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We're looking for someone who is dedicated, quick-thinking, and eager to grow.

Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and collaborative, and enjoy analyzing information and using logic to solve problems.

They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

You'll join our Finance team as a Billing Coordinator, where your main responsibilities will include:

• Manage billings for assigned accounts/clients monthly
• Ensure proper details are included on invoices per project manager instructions
• Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
• Ongoing communication/follow ups with project managers for outstanding purchase orders
• Ensure data integrity and accuracy in all financial systems
• Create, review and verify jobs created to make sure proper rates are charged for all consultants
• Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
• Manage accounts receivable statements collection efforts in a timely and efficient manner
• Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
• Assist the Finance department in meeting monthly short deadlines

• College diploma in accounting or a relevant field
• 2 years' experience in a billing / accounts receivable role or other related work
• Experience with basic office practices and procedures, including the use of standard office technology
• Strong, current and general computer skills including word processing, file management, database management and electronic mail
• Strong skills with MS Office software, in particular Excel, Outlook and Word
• Understanding of Maconomy, Media Ocean or other Enterprise Resource Planning (ERP) accounting software, an asset
• Experience in the professional services industry, an asset

• Excellent interpersonal and communication skills to work effectively with diverse teams
• Good writing skills
• Capacity to juggle multiple projects with minimal supervision
• Strong time and priority management
• Independent and action-oriented
• Team player and collaborative
• Great attention to detail

• Hybrid role - Three days per week in our Toronto office
• A 35-hour work schedule per week

• A competent, efficient and passionate team
• A positive and supportive work atmosphere
• A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions
• A stable, fast-growing Canadian-owned communications firm, boasting numerous acquisitions over the past five years and established for 50 years and recognized in the market as a leader through its flagship brands such as NATIONAL
• Regular activities and events for employees

AVENIR GLOBAL is a Montreal-based holding and management company with an active operations mindset and a hands-on approach to all its investments. A global powerhouse of specialist communications firms, AVENIR GLOBAL has close to 1,000 staff and offices in 22 locations across Canada, the U.S., Europe and the Middle East, and ranks among the top 25 largest communication firms in the world.

In Canada, AVENIR GLOBAL owns NATIONAL Public Relations, the country's leading public relations firm with nine offices from coast to coast; and Time & Space, a leading media strategy, planning, execution, and insights agency. In the United States, AVENIR GLOBAL owns the integrated communication agency…