Payroll Supervisor

The Baycrest Corporate Centre for Geriatric Care Payroll Supervisor Human Resources

Posting Number: 10102

Position Type: Full Time (Hybrid)

Shift Type: Day

Bi-Weekly

Hours:

70 Hours

Union: Non-Union

Date Posted: August 14, 2026

Internal Closing Date: August 24, 2026

The Baycrest Corporate Centre for Geriatric Care (BCCGC) serves as the corporate head office for the Baycrest Seniors Care family of companies, supporting our hospital, long-term care home, research centre, education programs and residential living communities. As the administrative and organizational hub of a system fully dedicated to aging and brain health, BCCGC brings people, our shared values and system-wide services together to strengthen care and experiences for older adults.

Grounded in the values of being inclusive, collaborative, ambitious, respectful and excellent, BCCGC fosters an environment where teams thrive and collaboration drives success. From enterprise planning to day-to-day operational support, BCCGC helps ensure the Baycrest vision — a world where every older person lives with purpose, fulfilment and dignity — comes to life.

The Payroll Supervisor serves as the senior payroll subject matter expert and operational lead for payroll processing, quality assurance, systems administration, financial reconciliations, process governance, and continuous improvement initiatives.

Working within a complex, unionized healthcare environment supporting approximately 2,000 employees, the Payroll Supervisor is responsible for overseeing and participating in the delivery of accurate and timely full-cycle bi-weekly payroll. The incumbent works closely with Payroll, Human Resources, Finance, and operational stakeholders to ensure payroll processes comply with legislative requirements, collective agreements, organizational policies, and internal controls.

The Payroll Supervisor provides technical expertise and operational support to the payroll team, leads payroll audits and reconciliations, supports system optimization initiatives, develops and maintains standard operating procedures, monitors key performance indicators, and acts as the designated backup to the Payroll Manager. The role plays a critical part in ensuring payroll accuracy, operational excellence, regulatory compliance, and continuous improvement across Payroll Services.

• Payroll Operations and Compliance
  • Coordinate and participate in the accurate and timely processing of full-cycle bi-weekly payroll for unionized and non-unionized employee groups.
  • Ensure payroll activities comply with applicable federal and provincial legislation, collective agreements, pension requirements, and organizational policies.
  • Review payroll transactions including employee changes, earnings, deductions, benefits, pension contributions, taxable benefits, leaves of absence, and retroactive payments.
  • Investigate and resolve complex payroll discrepancies, over payments, underpayments, and payroll-related inquiries.
  • Perform payroll reviews and quality assurance audits prior to payroll finalization.
  • Monitor payroll processing schedules and workflows to ensure service level expectations and payroll deadlines are consistently achieved.
  • Interpret and apply collective agreement provisions, payroll legislation, and organizational policies.
  • Coordinate and support year-end payroll activities including T4s, T4
    
    As, Records of Employment, pension reporting, remittances, and annual statutory reporting requirements.
  • Identify payroll risks and implement corrective actions to maintain payroll accuracy and compliance.
  • Serve as the escalation point for complex payroll administration matters.
• Financial Reporting, Reconciliations and Audit
  • Prepare, review, and reconcile payroll-related General Ledger accounts.
  • Prepare and support payroll journal entries, accruals, reconciliations, and payroll costing transactions.
  • Reconcile payroll registers, payroll remittances, employee deductions, benefit balances, and payroll-related balance sheet accounts.
  • Investigate and resolve payroll-related financial discrepancies in collaboration with Finance.
  • Conduct regular payroll audits to ensure compliance, accuracy, and effective internal controls.
  • Support internal and external audit activities through the preparation of reconciliations, working papers, analyses, and supporting documentation.
  • Compile payroll reports and analyses for Finance, Human Resources, and departmental leadership.
  • Support vacation, sick leave, pay equity, pension, and payroll accrual reporting.
• Payroll Systems, Reporting and Analytics
  • Serve as a subject matter expert for UKG, Empath, and related payroll and workforce management systems.
  • Support payroll system upgrades, patches, testing, validation, troubleshooting, and implementation activities.
  • Collaborate with system vendors, Information Technology, Human Resources, and Finance teams to resolve issues and improve system functionality.
  • Develop and maintain payroll reports and dashboards using payroll systems and…