Finance Assistant

995 Lansdowne Ave, Toronto, ON M6H 3Z5, Toronto, ON, CA

13 days ago Requisition

Salary Range: $65,000.00 To $75,000.00 Annually

Christie Ossington Neighbourhood Centre (CONC) is a multi-service community organization supporting individuals and families through shelter, housing, food security, and community-based programs across Toronto. Our work is rooted in dignity, respect, and a commitment to meeting people where they are. We strive to create a workplace where staff feel supported, valued, and able to contribute meaningfully to their communities.

The Finance Assistant plays an important role in supporting the financial operations of Christie Ossington Neighbourhood Centre (CONC) by ensuring financial transactions are processed accurately, efficiently, and in accordance with organizational policies, internal controls, and established accounting practices. The position contributes to the integrity of the organization’s financial records through the timely administration of accounts payable, maintenance of financial documentation, and the provision of administrative support to the Finance Department.

Working under the direction of the Finance Manager, the Finance Assistant collaborates closely with the Finance Coordinators and employees across the organization to support effective financial administration, regulatory compliance, and excellent internal customer service. The incumbent exercises sound judgment when reviewing financial documentation, identifying routine discrepancies, safeguarding confidential information, and escalating issues requiring further review.

This position is well suited to a highly organized, detail-oriented individual who is interested in developing their finance and accounting skills in a collaborative environment and takes pride in delivering accurate, reliable, and responsive financial and administrative support that contributes to the organization’s mission and operational success.

• Process vendor invoices, employee expense claims, and payment requests in a timely manner, ensuring transactions are complete, appropriately coded, supported by required documentation, and processed in accordance with organizational policies and established timelines.
• Receive, review, and verify vendor invoices and employee expense claims for completeness, accuracy, required approvals, and supporting documentation before processing.
• Follow up with vendors, managers, and employees regarding missing information, approvals, receipts, coding discrepancies, or payment inquiries.
• Prepare cheque requisitions and code expenditures to the appropriate general ledger accounts, programs, and funding sources for review and approval.
• Accurately enter accounts payable transactions into the accounting system while maintaining a high standard of accuracy and attention to detail.
• Prepare bi-weekly payment runs, including cheques, electronic funds transfers (EFTs), and other approved payment methods.
• Prepare vendor payments for distribution, mailing, filing, and record retention.
• Maintain vendor files and assist with updating vendor information to ensure records remain accurate and current.
• Maintain organized accounts payable records and supporting documentation in accordance with organizational policies, audit requirements, and document retention practices.
• Process and maintain records related to organizational credit card transactions and supporting documentation for reconciliation and review.
• Maintain records and supporting documentation relating to capital asset purchases and capital expenditures.
• Assist with month-end and year-end activities by preparing routine schedules, gathering supporting documentation, and organizing financial records.
• Prepare supporting reports, schedules, and documentation requested by the Finance Coordinators, Finance Manager, or Director of Finance.
• Gather, organize, and maintain documentation required for annual audits, funder reviews, and regulatory reporting.
• Maintain accurate electronic and paper financial filing systems to support efficient retrieval of financial information.
• Support document retention and records…