Senior Bookkeeper

About

The Role
Move Smart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.

This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.

This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.

Key Responsibilities

Record and categorize daily financial transactions

Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments

Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period

Complete monthly bank and credit-card reconciliations

Investigate missing, duplicated, unusual, or incorrectly recorded transactions

Maintain clean and accurate general-ledger accounts

Review and correct miscoded transactions and unusual account balances

Record and reconcile intercompany charges, transfers, and balances

Maintain separate and accurate records for multiple companies and legal entities

Apply the correct GST/HST treatment to sales and expenses

Reconcile GST/HST accounts and prepare supporting schedules for return preparation

Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities

Reconcile payroll reports and clearing accounts to the general ledger

Support accounts payable and accounts receivable reconciliations

Review AP and AR aging reports and investigate outstanding differences

Record recurring entries, accruals, prepaid-expenditure allocations, and approved journal entries

Support month-end close and ensure transactions are recorded in the correct period

Reconcile balance-sheet accounts and prepare supporting schedules

Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports

Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files

Prepare organized working papers for year-end review and external accountants

Identify recurring accounting errors and recommend process improvements

Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals

Education And Experience Requirements

Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field

Minimum 5 years of full-cycle bookkeeping or accounting experience

Candidates with 5–8+ years of directly relevant experience are strongly preferred

Previous experience working for Canadian companies is required

Strong knowledge of Canadian bookkeeping and accounting practices

Practical experience with GST/HST coding, reconciliations, and return-support schedules

Experience completing bank and credit-card reconciliations

Experience supporting month-end close and balance-sheet reconciliations

Experience recording accruals, prepaid expenses, recurring entries, and journal entries

Experience with payroll bookkeeping, payroll liabilities, and government remittances

Experience supporting accounts payable and accounts receivable

Experience working across multiple companies or legal entities

Strong intercompany accounting and reconciliation experience

Experience preparing financial reports and year-end working papers

Advanced Quick Books Online experience

Strong Microsoft Excel or Google Sheets skills

Strong written and spoken English

Ability to communicate clearly with internal departments and external accountants

Ability to work independently while following established accounting controls

Ability to work full-time from our Vaughan office

Preferred Experience

Property management, real estate, leasing, construction, maintenance, or service-based accounting

Experience reviewing work…