Senior Bookkeeper

About The Role

Move Smart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.

This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.

This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.

• Record and categorize daily financial transactions
• Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments
• Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period
• Complete monthly bank and credit-card reconciliations
• Investigate missing, duplicated, unusual, or incorrectly recorded transactions
• Maintain clean and accurate general-ledger accounts
• Review and correct miscoded transactions and unusual account balances
• Record and reconcile intercompany charges, transfers, and balances
• Maintain separate and accurate records for multiple companies and legal entities
• Apply the correct GST/HST treatment to sales and expenses
• Reconcile GST/HST accounts and prepare supporting schedules for return preparation
• Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities
• Reconcile payroll reports and clearing accounts to the general ledger
• Support accounts payable and accounts receivable reconciliations
• Review AP and AR aging reports and investigate outstanding differences
• Record recurring entries, accruals, prepaid-expenditure allocations, and approved journal entries
• Support month-end close and ensure transactions are recorded in the correct period
• Reconcile balance-sheet accounts and prepare supporting schedules
• Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports
• Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files
• Prepare organized working papers for year-end review and external accountants
• Identify recurring accounting errors and recommend process improvements
• Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals

• Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
• Minimum 5 years of full-cycle bookkeeping or accounting experience
• Candidates with 5–8+ years of directly relevant experience are strongly preferred
• Previous experience working for Canadian companies is required
• Strong knowledge of Canadian bookkeeping and accounting practices
• Practical experience with GST/HST coding, reconciliations, and return-support schedules
• Experience completing bank and credit-card reconciliations
• Experience supporting month-end close and balance-sheet reconciliations
• Experience recording accruals, prepaid expenses, recurring entries, and journal entries
• Experience with payroll bookkeeping, payroll liabilities, and government remittances
• Experience supporting accounts payable and accounts receivable
• Experience working across multiple companies or legal entities
• Strong intercompany accounting and reconciliation experience
• Experience preparing financial reports and year-end working papers
• Advanced Quick Books Online experience
• Strong Microsoft Excel or Google Sheets skills
• Strong written and spoken English
• Ability to communicate clearly with internal departments and external accountants
• Ability to work independently while following established accounting controls
• Ability to work full-time from our Vaughan office

• Property management, real estate, leasing, construction, maintenance, or service-based accounting
• Experience reviewing work…