Accounts Payable Specialist Job Toronto area,Ontario Canada,Accounting

Monitor and manage designated Accounts Payable email inboxes and communication channels.
Review incoming invoices and supporting documentation and ensure they are properly organized and processed.
Respond to vendor inquiries related to:
Payment status
Account balances and inquiries
Payment requests
Follow up with vendors to obtain missing information or documentation required for invoice processing.
Monitor the Accounts Payable telephone queue and respond to AP-related inquiries.
Escalate or redirect inquiries to the appropriate internal department when required.
Process Accounts Payable invoices accurately and within established timelines.
Receive, organize, and electronically file invoices received through various channels.
Maintain organized invoice records by vendor, legal entity, and supporting documentation.
Enter invoices into the company's accounting/ERP system and ensure they are coded and assigned to the appropriate entity and business unit.
Process both:
Non-purchase order invoices
Purchase order invoices for goods or services that have been received
Verify invoices for accuracy, including vendor information, amounts, coding, supporting documentation, and purchase order details.
Attach invoices and supporting documentation to the appropriate accounting records.
Route invoices through the applicable approval workflow.
Monitor outstanding approvals and follow up with internal stakeholders when required.
Post approved invoices in the accounting system.
Work closely with internal departments and vendors to resolve discrepancies and ensure timely invoice processing.

Accounts Payable Aging & Payment Processing

Prepare Accounts Payable aging reports and payment schedules in accordance with established procedures.
Extract and organize AP data for payment review.
Review outstanding invoices and identify payments requiring prioritization based on:
Payment terms
Business priorities
Available funding
Provide relevant notes and supporting information to assist management with payment decisions.
Submit AP aging and payment reports for management review and approval.
Process approved payment transactions for applicable payment runs and entities.
Maintain accurate payment records and supporting documentation.
Provide remittance details to vendors following payment processing.
Respond to vendor inquiries regarding payment status and provide remittance documentation when required.

Corporate Credit Card Administration & Reconciliation

Record corporate credit card transactions accurately and within established deadlines.
Reconcile credit card accounts to ensure all transactions are properly recorded and supported.
Monitor available credit limits across company cardholders.
Identify potential funding or credit-limit issues in advance.
Communicate anticipated funding requirements to management and assist with ensuring sufficient credit is available.

Fleet & Operating Expense Payment Monitoring

Monitor company fleet and operating expense accounts for upcoming payment and funding requirements.
Review available balances and anticipated payment activity.
Provide advance notification to management when additional funding is required.
Follow up to ensure funding transfers are completed within required timelines.

Monthly Reconciliations & Financial Controls

Complete monthly reconciliation of the Accounts Payable subledger to the General Ledger.
Investigate and resolve discrepancies between AP records and the General Ledger.
Ensure outstanding balances and transactions are accurately recorded and properly supported.
Prepare account reconciliations for management review and approval.
Maintain appropriate documentation to support reconciliations, month-end close, and financial reporting.
Assist with maintaining effective AP controls and procedures.

Purch…