Payroll Specialist

Lagree West and Jaybird are sister brands, providing two different ways to move under one shared operating philosophy.
Lagree West offers high-intensity, low-impact, Pilates-inspired classes that build strength and flexibility. We're known for exceptional instruction, a strong mind-to-muscle connection, and warm service that feels personal. You'll find us in seven studios across Vancouver and Victoria.
Jaybird is a mindful, music-driven experience in a heated infrared room, lit by candlelight. With six studios in Vancouver, Toronto and new york, our Pilates- and Yoga-inspired classes invite you to be present, move with intention, and feel yourself on a deeper level.

our team

Joining our team means helping create the kind of experience people look forward to all day. We care about how guests feel in the room, how we support each other, and how we show up every shift. We hold ourselves to a high standard and take pride in delivering consistent excellence, from the first hello to the last stretch.
Our values of Creating Amazement, Growth Mindset, and Pure Connection shape how we show up for guests and for each other. They're the standard we hold, the way we lead, and the reason our studios feel the way they do.

role summary

The Payroll Specialist will lead the transition of Canadian payroll in-house and own its ongoing administration across Jaybird and Lagree West. The role will also support the implementation and execution of U.S. payroll as Jaybird expands into New York.

Payroll is processed bi-weekly for each brand on alternating schedules, creating an active payroll cycle each week. The Payroll Specialist will be responsible for payroll preparation, validation, reconciliation, reporting and compliance.

This role will work closely with Finance, People, Operations and Studio Leadership to ensure employees are paid accurately and on time and that payroll information is complete, properly approved and accurately reflected in the financial records.

core responsibilites

Payroll Processing

Own end-to-end payroll processing across all Canadian & U.S. entities and studio locations

Support the implementation and execution of U.S. payroll for New York operations

Review, validate and process payroll inputs, including:

New hires and terminations

Compensation and employment-status changes

Hourly and salaried compensation

Instructor and other variable pay

Bonuses, commissions and incentives

Vacation and statutory holiday pay

Leaves of absence and other payroll-related employee changes

Partner with People, Operations and Studio Leadership to ensure payroll inputs are complete, accurate and approved by established deadlines

Reconcile payroll registers to approved employee changes, time records and variable-pay inputs

Prepare payroll variance and exception reports for review before final approval

Investigate and resolve payroll discrepancies and employee payroll inquiries

Maintain accurate payroll records and supporting documentation

Payroll Accounting and Reporting

Prepare payroll journal entries and supporting schedules

Reconcile payroll expenses, liabilities, deductions and remittances

Prepare reporting on payroll costs, headcount, overtime, vacation liabilities and other relevant workforce metrics

Support Finance with payroll-related month-end and year-end reporting

Ensure payroll reconciliations and journal entries are completed within the monthly close timetable

Year-End and Compliance

Support year-end payroll reporting, including Canadian T4 slips and T4A slips for applicable contractors, U.S. W-2 forms and applicable 1099 forms, along with related federal and state payroll filings

Process Records of Employment and other required payroll documentation

Monitor payroll deadlines, statutory remittances and required filings

Ensure payroll practices comply with applicable provincial, state and federal requirements

Coordinate with ADP and external payroll, tax and employment advisors on U.S. payroll requirements

Support payroll, financial and compliance audits

Escalate payroll and compliance matters requiring additional review

Controls and Process Improvement

Maintain appropriate segregation of duties across payroll preparation, review, approval and funding

Build and maintain payroll calendars, procedures, checklists and approval workflows

Support the optimization of ADP Workforce Now and related payroll systems

Improve the flow of payroll information between Finance, People, Operations and Studio Leadership

Identify opportunities to automate or simplify manual payroll…