Accounting, Administrator

About Pier 4

At Pier 4, growth creates opportunity. As one of Canada’s fastest-growing real estate investment firms, we’re seeking ambitious individuals who are eager to contribute, grow their careers, and help shape our future.
About Pier 4

At Pier 4, growth creates opportunity. As one of Canada’s fastest-growing real estate investment firms, we’re seeking ambitious individuals who are eager to contribute, grow their careers, and help shape our future. Pier 4 is a Real Estate Investment Trust focused on the acquisition and management of multi-family residential properties. Our portfolio spans three provinces and is driven by a passion for real estate, a commitment to excellence, and years of industry experience.

We have been recognized by The Global and Mail’s Report on Business as one of Canada’s Top Growing Companies in both 2024 and 2025. As a certified Great Place to Work, we are committed to fostering a collaborative, high-performing, and innovative workplace where our people can thrive and contribute to our continued success. Build Your Future in Accounting. Kick-start your accounting career with Pier 4!

We're looking for a detail-oriented Accounting Administrator to support our Accounting & Finance team with invoice processing, vendor payments, reconciliations, and day-to-day financial administration. If you're highly organized, thrive in a fast-paced environment, and enjoy keeping operations running smoothly, we'd love to hear from you.

Key Responsibilities

• Provide day-to-day administrative support to the Accounting and Finance department, including accounts payable and accounts receivable activities.
• Assist Property Accountants with daily bank reconciliations.
• Assist with data entry and preliminary processing of invoices, ensuring proper coding and PO matching prior to review and approval.
• Set up utilities, taxes, and vendor accounts on pre-authorized payment plans.
• Schedule and process vendor payments, ensuring timely disbursements while adhering to the approval process.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
• Sort and distribute incoming mail, invoices, and correspondence to the appropriate team members in a timely manner.
• Monitor, organize and maintain the invoice email inbox, ensuring invoices are uploaded to the system and vendor inquiries are addressed.
• Maintain accurate, organized digital and physical filing systems for vendor, tenant, and property financial records.
• Respond to routine inquiries from internal stakeholders and external vendors, escalating more complex issues to the appropriate team members.
• Support special projects and perform other administrative duties as required.

• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail with a high level of accuracy in data entry and record-keeping.
• Strong written and verbal communication skills, with the ability to interact professionally with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Working knowledge of Yardi property management software is considered an asset.
• Basic understanding of accounting principles and terminology is considered an asset.

• Undergraduate degree in Accounting, Finance, or a related field.
• 1 to 2 years of experience in accounts payable, accounting, finance, or a related discipline.
• Experience supporting financial operations within a property management or real estate environment is considered an asset.
• Exposure to accounting systems, ERP platforms, or property management…