Accounts Payable​/Accounts Receivable Manager

Accountivity is hiring! Job Title:
Accounts Payable / Accounts Receivable Manager

Location: York Region, ON

Job Type: Permanent

Salary: $120,000-$130,000/year

Work Model: In Person

This posting is for an existing vacancy.

Our client in York Region, ON is actively looking for an Accounts Payable / Accounts Receivable Manager to join their team.

• The Accounts Payable / Accounts Receivable Manager is responsible for the overall leadership, oversight, and continuous improvement of the Accounts Payable and Accounts Receivable functions across a multi-entity organization.
• This role will provide hands-on leadership to the AP/AR team, ensuring transactions are processed accurately and on time, reconciliations are completed, outstanding items are actively managed, and appropriate financial controls are consistently followed.
• The successful candidate will have strong experience working in a multi-entity real estate environment and will be comfortable managing a high volume of transactions across commercial, residential, development, and corporate entities. Strong Newstar experience is highly preferred.
• The AP/AR Manager will work closely with Finance and Accounting leadership, Property Accounting, Property Management, Development, Residential, and other internal teams to improve processes, strengthen controls, resolve issues, and ensure the AP/AR functions operate efficiently and consistently.

Team Leadership & Oversight:

• Lead and oversee the day-to-day activities of the Accounts Payable and Accounts Receivable teams.
• Establish clear expectations, priorities, deadlines, and accountability across the team.
• Ensure team members understand their responsibilities and are appropriately trained and supported.
• Conduct regular team meetings and individual check-ins to review workload, outstanding items, issues, and priorities.
• Monitor team capacity and allocate responsibilities appropriately during high-volume periods, vacations, and absences.
• Develop cross-training within the AP/AR team to reduce dependency on individual employees.
• Coach and develop team members while addressing performance or process gaps proactively.
• Promote a culture of ownership, accuracy, collaboration, and continuous improvement.

Accounts Payable:

• Oversee the complete accounts payable cycle across multiple companies, properties, and projects.
• Ensure invoices are accurately coded, supported, approved, and processed in accordance with company policies and established approval authorities.
• Oversee purchase order and invoice matching processes and work with internal departments to resolve discrepancies.
• Ensure vendor payments, cheque runs, EFTs, and other payment processes are completed accurately and within required timelines.
• Review outstanding AP items and ensure exceptions and aged items are investigated and resolved.
• Monitor vendor accounts and statements and ensure discrepancies are addressed promptly.
• Ensure vendor records and payment information are properly maintained.
• Work closely with Property Accounting, Development, Residential, Commercial, and other departments to resolve AP-related issues.
• Support month-end and year-end processes relating to accounts payable.

Accounts Receivable:

• Oversee the accounts receivable function, including billing, cash receipts, payment application, tenant/customer accounts, and account maintenance.
• Ensure payments are accurately and promptly applied to the appropriate accounts.
• Monitor outstanding receivables and aged balances and ensure appropriate follow-up is occurring.
• Oversee the investigation and resolution of unapplied cash, payment discrepancies, account variances, and other outstanding items.
• Support the tracking and management of tenant and customer arrears.
• Work closely with Property Management, Development, Commercial, Residential, and Accounting teams to resolve outstanding receivable matters.
• Ensure AR reconciliations and supporting schedules are completed accurately and on time.
• Support month-end and year-end processes relating to accounts receivable.

Reconciliations & Financial Controls:

• Ensure AP and AR subledgers are regularly reconciled to the general ledger and discrepancies are investigated and resolved.
• Establish and maintain appropriate review and approval controls across AP and AR.
• Identify recurring discrepancies, errors, or process weaknesses and implement solutions to address the underlying cause.
• Review existing controls and recommend improvements that maintain strong financial oversight without…