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Job Description & How to Apply Below
Full-Time | Permanent
An established national law firm is seeking a detail-oriented and organized Billing Specialist to join its Finance team in Montréal.
This is an excellent opportunity for a billing professional looking to further develop their experience within a sophisticated legal environment. Working closely with the Billing Manager and collaborating with lawyers, legal assistants, and other internal stakeholders, you will play an integral role in the client billing process, ensuring invoices are prepared accurately, submitted on time, and managed in accordance with client-specific requirements.
The successful candidate will bring strong technical billing skills, exceptional attention to detail, and a client-service mindset.
This role offers exposure to a range of billing processes, electronic billing platforms, and opportunities to contribute to ongoing process improvements within a collaborative Finance team.
Why Join
Join an established and highly regarded national law firm
Work within a collaborative and supportive Finance team
Gain exposure to a variety of legal billing processes and e-billing platforms
Develop strong working relationships with lawyers, legal assistants, and clients
Take part in process improvement initiatives and system enhancements
Expand your technical expertise across billing systems and electronic invoicing
Work in a fast-paced professional environment that values accuracy and client service
Benefit from opportunities for professional development and growth
Key Responsibilities
Billing & E-Billing Operations
Prepare, review, and process client invoices, including edits and revisions requested by billing lawyers and legal assistants
Submit invoices through automated billing tools, email platforms, and client-specific e-billing portals
Ensure all billing activities are completed accurately and within established deadlines
Maintain accurate client and matter billing information within the firm's financial management system
Review billing data to identify and resolve discrepancies prior to invoice submission
Ensure electronic invoices comply with client-specific billing guidelines and requirements
Coordinate with internal teams on client onboarding, e-billing setup, and ongoing maintenance
Monitor invoice rejections and appeals, investigate issues, and coordinate successful resubmissions
Support timely payment by working with internal stakeholders and clients to resolve billing issues
Serve as a resource to colleagues regarding e-billing requirements and best practices
Client Service & Communication
Respond to billing inquiries from clients and internal stakeholders in a professional and timely manner
Investigate and resolve billing discrepancies, payment issues, and invoice-related concerns
Maintain accurate records of client communications and billing activities
Develop and maintain positive working relationships with lawyers, legal assistants, clients, and external contacts
Provide clear and effective communication when addressing billing questions or resolving issues
Deliver a high standard of service while managing competing priorities and deadlines
Process Improvement & Team Support
Participate in initiatives to improve billing accuracy, efficiency, compliance, and overall client service
Assist with system implementations, upgrades, testing, and process documentation
Provide technical billing support, guidance, and training to new team members when required
Act as backup support for other members of the Finance team
Contribute to special projects and additional responsibilities as assigned
Maintain strict confidentiality of client and firm information
Follow established policies, procedures, and client-specific compliance requirements
What You Bring
College diploma or university degree in Accounting, Finance, Business Administration, or a related field
Minimum 2 years of billing experience, ideally within a law firm, professional services firm, or similar environment
Bilingual proficiency in French and English
Advanced proficiency in Microsoft Excel and other Microsoft Office applications
Experience with legal billing systems such as Aderant Expert and/or Prebill Workflow is considered an asset
Familiarity with LEDES billing formats and electronic billing processes
Exposure to e-billing platforms such as Bill Blast, TyMetrix, Counsel Link, Serengeti, Legal Tracker, or similar systems is an asset
Ability to learn new systems and technologies quickly
Exceptional attention to detail and a strong commitment to accuracy
Excellent…
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