Payroll Specialist

We are seeking a detail-oriented and reliable Part-Time Payroll Administrator to join our team. This role is responsible for accurately processing payroll and invoicing for a large workforce with multiple clients, shift premiums, travel allowances, and various pay adjustments.

The successful candidate must be available Monday through Thursday to accommodate payroll deadlines and last-minute time entry changes.

Experience with
Avionté is considered a significant asset.

• Enter employee hours from submitted timesheets.
• Review timesheets for accuracy and completeness.
• Identify and investigate missing employee hours before payroll processing.
• Verify timesheets and follow up on discrepancies when necessary.
• Process payroll adjustments including:
• Background check deductions
• Other payroll additions and deductions
• Ensure all time entry batches are balanced and closed accurately.
• Notify Account Managers once time entry is complete and payroll batches have been closed.
• Process weekly payroll in accordance with company deadlines.
• Generate and process customer invoices following payroll completion.
• Maintain accurate payroll records and documentation.
• Support payroll-related reporting and administrative tasks as required.

• Previous payroll or payroll administration experience required.
• Experience with Avionté Staffing Software is a strong asset.
• Strong data entry and excel skills.
• Excellent attention to detail and accuracy.
• Ability to identify potential payroll issues and think proactively.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Effective communication skills for following up with Account Managers and internal teams.
• Ability to work independently and as part of a team.

The ideal candidate is someone who naturally asks questions such as:

• "Why is this employee missing hours?"
• "Has this timesheet been entered correctly?"
• "Does this premium or mileage entry look accurate?"

We are looking for someone who takes ownership of their work, thinks ahead, and ensures payroll is correct before it is processed.

• Part-time position.
• Must be available Monday through Thursday during business hours 8am - 5pm for follow up on hours
  .
• Flexibility to accommodate payroll deadlines and last-minute payroll entries is required.

This position is ideal for someone who enjoys working with numbers, has a strong eye for detail, and takes pride in delivering accurate payroll and invoicing every week.