Group Sponsorships & Events Coordinator

Job Description

Reporting to the Senior Manager, Group Benefits (GB) Sponsor ships and Events, the GB Coordinator is responsible for the activation and execution of the Group Benefits sponsorship activities and events, including planning, coordination and follow‑up with various conference vendors and agencies. The GB Coordinator will also play a role in overseeing the Group Benefits Sponsorship & Events calendar.

• Point of contact with external vendors and internal communication and enablement staff, handling day‑to‑day inquiries related to sponsor ships and media.
• Schedule and participate in meetings with conference vendors to review critical paths and obtain event details.
• Record all sponsorship deliverables and update the project file as status changes, ensuring deliverables outlined in critical paths stay on track.
• Communicate and work closely with communication and enablement staff to ensure deliverables are completed on time.
• Schedule and participate in regular sponsorship meetings with marketing staff to review deliverables, capture minutes, and track action items.
• Manage the coordination of complimentary passes, registration of staff and clients, printing of materials for conferences and events, and act as on‑site contact when necessary.
• Oversee creation and distribution of all post‑event surveys, collect and compile pre‑ and post‑event metrics, and prepare summary reports.
• Update logo trademark agreements for each sponsored event and work with legal for approval.
• Support the Senior Manager with tasks related to events such as Client Partnership Council and Advisor Business Council.
• Monitor, maintain and enforce conference & event contingency procedures.
• Gather, organize and store media kits in an accessible folder for the marketing team.
• Act as liaison with media vendors for ad specification inquiries.
• Work closely with presenters to ensure they are well prepared for speaking engagements.
• Project‑manage key initiatives, run meetings, track deliverables, and capture post‑event metrics.
• Liaise with internal partners (Events Services, Design, Linguistics, Communications) and support ad‑hoc projects such as contest winner communication.

• Excellent project management, organizational and priority‑setting skills.
• Excellent interpersonal and communication skills (verbal and written).
• Ability to work collaboratively with internal team members and external vendors.
• Proven ability to work independently with minimal direction and manage timelines without supervision.
• Detail‑ and results‑oriented, and ability to respond quickly to new or changing work demands.
• Advanced PC knowledge including MS Office (Word, Excel, PowerPoint) and ability to learn other software packages.

• Flexible benefits from day one to meet the needs of you and your family.
• Access to inclusion networks and voluntary employee‑led groups fostering connection and inclusivity.
• Charitable giving through the “You Give, We Give” program with company matching.
• Hybrid work model offering the choice and flexibility to work from office or remotely.

Salary Range: $51,000 – $80,200.

EEO & Accommodations:
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