Facilities Coordinator

Facilities Coordinator

We’re partnering with a leading professional law firm to find a highly capable Facilities Coordinator who knows how to keep things running—smoothly, safely, and efficiently. The ideal candidate will have over four years of hands-on experience, and bring a calm, solutions-focused approach to managing day-to-day office operations. From overseeing vendors and scheduling maintenance to coordinating moves and keeping compliance in check, you’re the go-to person who makes sure nothing slips through the cracks.

If you’re ready to step into a role where your attention to detail, reliability, and ability to juggle multiple priorities are genuinely valued, this firm offers the structure, support, and respect you deserve. Apply now!

Salary:
Up to $65K

Key Responsibilities

• Oversee daily facilities operations, ensuring the office environment is functional, safe, and well-maintained
• Coordinate with vendors and service providers for repairs, maintenance, cleaning, and supplies
• Monitor and manage building systems, office equipment, and general maintenance schedules
• Support office moves, renovations, and space planning, including seating charts and furniture coordination
• Ensure compliance with health and safety regulations and company policies
• Track facility budgets, invoices, and service contracts
• Respond to staff requests and troubleshoot facility-related issues in a timely manner
• Act as the liaison between the office and property management teams

Qualifications

• Minimum 4 years of experience in a facilities or office coordination role, preferably in a legal or professional services setting
• Solid understanding of building systems, maintenance coordination, and health and safety standards
• Strong vendor management and negotiation skills
• Excellent organizational and multitasking abilities
• Effective written and verbal communication skills
• Proficient with Microsoft Office Suite and facilities management systems
• Ability to lift/move light equipment and occasionally support physical office setup tasks
• Professional, proactive, and resourceful approach to problem-solving

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat

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Facilities