Administrative Assistant
Job in
Toronto, Ontario, M5A, Canada
Listing for:
University of Toronto
Full Time
position
Listed on 2025-12-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Clerical
Salary/Wage Range or Industry Benchmark: 60237 - 77035 CAD Yearly
CAD
60237.00
77035.00
YEAR
Job Description & How to Apply Below
Date Posted: 12/17/2025
Req : 46435
Faculty/Division: Faculty of Arts & Science
Department: Dept of Mathematics
Campus: St. George (Downtown Toronto)
Description:
Responding to enquiries within the defined scope of the role and redirecting as appropriateLiaising with contacts to ensure consistent administration procedures are followedWriting routine documents and correspondenceCollating and organizing data for various reportsDetermining logistical details and activities for events and/or programmingImplementing plans and process improvements for events and related activitiesSetting-up and maintaining audio/visual systemsMaking minor purchasesEssential
Qualifications:
College Diploma (2 years) or acceptable combination of equivalent experience.Minimum two years recent and related administrative and clericalwork experience, preferably in an academic environment.Experience providing routine answers to a wide variety of stakeholders.Experience with event logistics support, including room bookings, travel and accommodation, and catering arrangements.Experience setting up, maintaining and using audio-visual equipment.Experience making minor purchases and collaborating on cost estimates.Experience preparing draft letters and correspondence.Experience generating reports.Experience maintaining a calendar.Strong oral and written communication skills.Strong customer service skills with a demonstrated ability to interact with people in a tactful, polite, professional and diplomatic way.Excellent MS Office skills (e.g. Word, Excel and Outlook).Experience with SharePoint and One Drive and file-sharing software/platforms.Excellent organizational and interpersonal skills.Intermediate data entry skills.To be successful in this role you will be:
AccountableOrganizedResourcefulTeam playerClosing Date: 01/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type
:
Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2
SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
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