Hearings Assistant - Bilingual; French

Position

Hearings Assistant

General Counsels Office

Toronto, Montreal

Contract 12 months (Hybrid)

As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) is committed to setting high regulatory standards for the investment industry, safeguarding investors, and supporting the integrity of Canada’s capital markets. Join a growing team and contribute to the dynamic and complex world of Canadian capital markets.

The primary function of the Hearings Assistant is to support the Hearings Office in administering CIRO disciplinary and regulatory hearings across Canada. The Hearings Assistant also provides support in relation to the department’s corporate governance activities, including meetings of the Board of Directors, Board Committees, Regional Council, and Dealer Members as required.

• Provide administrative support to the Hearings Office in administration and effective coordination of hearings (in-person, electronic or hybrid), including coordination of travel and venue logistics for hearings across Canada
• Assist with preparation and circulation of correspondence, updates and reports
• Assist with preparation and review of hearing-related documents, including formatting, publication and red actions of hearing and other records as needed
• Processing and maintaining hearing and other records, including tracking hearing-related expenses
• Provide support for the Ontario Regional Council, including meetings’ coordination and preparation of minutes as needed
• Provide assistance and back-up to Assistant Corporate Secretary with uploading and maintenance of electronic records for Board and Committees meetings, education and attestations, coordinate and assist with corporate filings and other matters as needed
• Provide assistance and back-up for other GCO functions as needed

Must-haves

• Relevant post-secondary degree or prior administrative tribunal or court experience
• Relevant administrative assistant experience
• Bi-lingual in French and English
• Knowledge of Microsoft Office Suite and SharePoint, electronic communication platforms (such as Webex and MS Teams), e-hearing solutions (such as Case Center) and board books (such as Diligent Boards)

Nice to Haves

• Understanding of administrative tribunals, including their processes and documents that may be used in the course of a hearing
• Strong organizational and time management skills
• Excellent interpersonal and communication skills (written and verbal)
• Demonstrated ability to multi-task maintaining accuracy in a record intensive environment
• Ability to exercise good judgment and work independently
• Knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Share Point
• Ability to deal professionally and effectively with hearing participants, counsel, hearing panel members, board members, et al.
• Precision, accuracy and exacting attention to detail

• Competitive base salary in alignment with market
• Performance based bonus *
• Hybrid work environment
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one
• Defined Contribution Pension Plan with company matching that starts on your first day of employment *
• Paid flex days and sick days *
• Vacation days
• Maternity Leave Of Absence/Paternity Leave Of Absence top up *
• Paid continuous learning and continuing development including designations *
• Asterisked offerings are not applicable to contracts

Our purpose and our impact: With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.

Life at CIRO is purpose and performance-driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are…