Administrative Assistant, Administration; English Services

Position Title: Administrative Assistant, Administration (English Services)

Employment Type: Contractee Long-Term (Fixed Term)

Location: Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Job Summary: The Unscripted Audio Department seeks a resourceful Administrative Professional to provide high‑level support to our Senior Director, manage the physical office environment, and ensure the team has the resources to succeed.

• Executive Management:
  Organize day‑to‑day operations for the Senior Director and Director, including calendar management, meeting preparation, and correspondence.
• Logistics & Travel:
  Manage detailed travel arrangements (flights, hotels, itineraries) and handle all expense reporting and reconciliation.
• Department Coordination:
  Maintain staff holiday calendars, manage studio bookings, and act as the central information hub for the team.
• Office Pride:
  Coordinate the day‑to‑day appearance of the department. Proactively spot maintenance issues, manage the floor plan, organize files, and ensure common areas are spotless and stocked.
• Gatekeeping:
  Answer incoming calls, emails, and inquiries with professionalism, ensuring messages are detailed and guests are greeted warmly.
• Events & Meetings:
  Handle scheduling, catering, setup, and cleanup for boardroom sessions and department holiday parties.
• HR & Onboarding:
  Assist with HR paperwork, onboard new hires (security passes, desk setup, technical equipment), and ensure they feel welcome on day one.
• Ad‑Hoc Support:
  Assist the production team with administrative tasks as they arise—filing, scanning, shipping/receiving, and “anything else they may need.”

• Experience &
  
  Education:
  
  University or College education with 2+ years of experience performing administrative or coordination duties.
• Digital Mindset: Superior knowledge of Google Suite (Docs, Sheets, Slides, Drive) and proficiency in Microsoft Office.
• Organizational Pro: Highly developed administrative skills with ability to handle multiple conflicting priorities and meet tight deadlines.
• Communicator: Clear written and oral communication; strong interpersonal skills.
• Discreet & Diplomatic: Experience managing confidential files and sensitive matters; tact, diplomacy, and high emotional intelligence.
• Resourceful, Self‑Starter, Flexible: Problem solver, independent, detail‑oriented, positive outlook, and willing to work flexible hours and overtime as required.
• Culture Fit: Curious, inclusive, knowledgeable about CBC/Radio‑Canada and Canadian culture; bilingual French an asset.

A mandatory criminal record check is required. Other background checks may be conducted as operational requirements dictate.

CBC/Radio‑Canada is committed to reflecting Canada’s diversity. Employees must adhere to the Code of Conduct and conflict of interest policies. Accommodation needs during recruitment should be communicated to