Administrative Assistant

Administrative Assistant – Bayshore Health Care

Bayshore Health Care is one of Canada’s leading providers of home and community health care services and is a privately owned company. It is a Platinum member of Canada’s Best Managed Companies Program every year since 2006, was recognized as a Best Practice Spotlight Organization by the Registered Nurses’ Association of Ontario in 2015, and ranked among Canada’s Best Employers in the Forbes 2023 list.

The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal and external communication, and performs additional office duties as requested.

• Complete correspondence, including letter writing and text editing.
• Prepare reports and documents as requested.
• Handle, screen and redirect incoming phone calls.
• Handle incoming and outgoing mail and couriers and maintain mailing lists and databases.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in developing materials for presentations to current and potential clients.
• Provide coverage for other administrative positions as required.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore policies and procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participate in proactive health & safety activities while performing all duties; report any health & safety risks or concerns to the immediate Supervisor.
• Maintain confidentiality of client and corporate information and discuss it only with appropriate Bayshore personnel.
• Complete other tasks as requested.

• Minimum – Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
• Minimum – Two years’ previous experience as an Administrative Assistant.

Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e‑mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English and, where appropriate, French in branch offices that serve French‑speaking clients.

Internal candidates must have a proven ability to complete administrative tasks, deal with customers and demonstrate above‑average initiative. Successful candidates must complete a three‑month probationary period specific to the position.

Bayshore is committed to a high quality and safe environment for both staff and clients/patients. Depending on provincial regulations and the position, new hires may be required to provide proof of vaccination against illnesses such as COVID‑19, Hepatitis, seasonal flu, etc. Medical exemptions or exemptions based upon Human Rights Code criteria will be considered on a case‑by‑case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. We strive to bring our vision of being the difference in the lives of those we care for, work with, and in our communities. We are proud of a culture of belonging, where individual differences are embraced and celebrated through programs, resources and policies that support each individual’s purpose, potential and wellbeing.”

At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all provincial and territorial legislation pertaining to human rights codes and accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.

Primary

Location:

ON‑Scarborough.

Seniority Level: Entry level.

Employment Type:

Contract.

Job Function:
Administrative.

Industries:
Hospitals and Health Care.