Executive Assistant

Act as primary point of contact for internal and external stakeholders, managing correspondence with senior executives, partners, and clients

Manage and maintains calendars, coordinates meetings, conferences, and stakeholder engagements across multiple time zones and business units

Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series. Provide administrative back-up to other executive assistants during vacation and other absences

Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries.

Prepare presentation materials, reports and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.

As required, follow up on any agenda items, minutes or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.

Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met

Support onboarding of new team members, including technology setup and system access coordination

Coordinate recognition programs, team events (townhalls, roundtables, etc), and internal communications within the technology organization

Coordinate travel and hotel arrangements for the team and process expense reports, as needed.

Maintain confidential records and effectively handle sensitive information

3-5 years of executive-level administrative support experience, preferably in technology, financial services, or transformation environments

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and collaboration platforms

Demonstrated ability to manage competing priorities and make autonomous decisions in a dynamic environment

Exceptional interpersonal skills with ability to build relationships across all organizational levels, from technical teams to C-suite executives

Strong organizational capabilities with keen attention to detail and ability to handle multiple complex projects simultaneously

Proven track record of maintaining strict confidentiality and handling sensitive business information

Excellent written and verbal communication skills

Knowledge of relevant policies and procedures (e.g. Workday, vacation and absence management, expense guidelines, travel policy)

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

Leaders who support your development through coaching and managing opportunities

Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement

Work in a dynamic, collaborative, progressive, and high-performing team

Access to cutting-edge technology and industry trends in payments modernization

Recognition and reward for outstanding performance