Project Administrator

Job in Toronto, Ontario, M5A, Canada

Listing for: CPUS Engineering Staffing Solutions Inc.

Full Time position
Listed on 2025-12-31

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Data Entry, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator, Business Administration

Position: OPEN: Project Administrator

Job Overview

Meeting Coordination & Documentation

Facilitate 20+ internal project status meetings. Prepare and distribute detailed meeting minutes. Track action items and ensure follow-through.

Client Reporting

Prepare and submit monthly progress reports to 5 key clients. Ensure reports are accurate, consistent, and timely.

Action Item Management

Track and follow up on internal and external meeting action items. Escalate missed or at-risk deadlines to senior management.

Schedule Coordination

Act as liaison between schedulers and project managers. Ensure schedule data is accurate and aligns with contractual requirements.

Governance Support

Maintain logs of decisions, risks, and deliverables. Assist with gate review packages and project close-out documentation.

Process Improvement

Identify bottlenecks in reporting and coordination. Recommend and implement efficiency improvements.

Key Skills & Competencies Required

Project Coordination
:
Strong organizational skills to manage multiple meetings, schedules, and stakeholders.

Communication
:
Clear written and verbal communication for reporting, meeting minutes, and stakeholder updates.

Stakeholder Management: Ability to liaise across teams and escalate issues appropriately.

Documentation & Reporting
:
Experience with progress reports, governance logs, and project documentation.

Attention to Detail
:
Accuracy in tracking action items, schedules, and deliverables.

Process Improvement
:
Analytical mindset to identify inefficiencies and propose solutions.

Tools Likely Used
: MS Office Suite, SharePoint, MS Project, or similar tools.

Experience Level: 5–10 years in project administration, PMO support

Industry
: experience in construction, engineering, utilities, or infrastructure project environments.

Certifications (Preferred):


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