Communications Assistant

Communications Assistant for large not-for-profit organization client, North York office.

Marberg Job Number: 2714.
Job Type: Temporary.
Initial Term: ASAP to April 3 2026, with possible extension.
Target Compensation:
From $27 per hour to $35 per hour, according to experience.
Regular

Work Hours:

8:30 am to 4:30 pm not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location:

100% onsite at client's North York office, with offsite parking available.
Onsite Dress Code:
Business Casual.
Position

Reports To:

Director.

Responsibilities

Summary:


Provide professional communications and administrative support services to communications division of large not-for-profit organization, supporting directors and managers in effective execution of communications and corporate strategy programs and services.

Support initiatives across the Communications Division, including reviewing content and contributing to research activities.

Compile and coordinate information for projects and presentations.

Assist in preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.

Transcribe and distribute agendas and minutes within a short turnaround time.

Manage and coordinate calendar invites and scheduling conflicts.

Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.

Prepare and distribute agendas and records of discussion.

Provide reception and front-line public inquiry services, including flagging emerging issues, high call volumes and trends.

Perform variety of administrative tasks, including divisional budget coordination and expenditure management.

Responsibly handle confidential information and documents.

Maintain and update the shared intranet site for the division.

Handle day-to-day office site administration including ordering and storing office supplies.

Additional communications and administrative support responsibilities as required.

Qualifications:

Education:

Post Secondary Degree or Diploma in Communications, Business Administration, Office Administration, or related discipline, or equivalent combination of education and work experience.
Preferred

Work Experience:

At least 2+ years of progressive experience in office administration, supporting a senior management team.
Preferred Sector

Experience:

Corporate communications, not-for-profit or public sector experience preferred.

Technical and Language Skills Requirements:

Expert level MSOffice, including Word, PowerPoint, Outlook, Excel and Teams and SharePoint (will be tested).

Superior typing skills (will be tested).

Expert level written English skills, including excellent spelling, grammar, proofreading and syntax (will be tested).

Excellent research and reading comprehension skills (will be tested).

Excellent verbal English skills, with polished, professional telephone manners.

Task
-Based Qualifications and Additional Attributes:

Superior attention to detail, and organized, methodical approach to completion of tasks.

Demonstrated administrative/secretarial skills, with the ability to work with limited direction amid competing priorities/deadlines.

Demonstrated experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.

Demonstrated ability to take and produce well written and timely meeting minutes.

Experience managing calendars and strategically resolving scheduling conflicts.

Proven ability to respond to diverse stakeholders with accurate and timely information.

Experience with manual and electronic records management.

Well-developed and responsive customer service skills.

Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.

Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.

Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.

Ability to work 100% onsite, abiding by organization health and safety policies.

Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.

Provision of certification of AODA and OHSA online training course completion prior to assignment start.

Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes:

Recommended Application Date:
Kindly submit your resume as soon as possible, as our client will not accept applications after December 19, 2025. We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.