Adecco, in collaboration with our client, a leading organization in the property sector, is currently seeking an organized Property Administrative Assistant for a full-time position in Scarborough, ON. In this role you will provide administrative support, ensuring the smooth operation of our clients’ property management office and assisting with the management of their portfolio of properties.
If you are an organized and customer-focused professional looking to contribute to a dynamic property management team , apply today!
Location: Scarborough ON
Job type: Full-time
Responsibilities:
Assist the Property Manager with preparation and tracking of annual budget (TMI forecastversus actual) and obtaining any necessary supporting documents and reports
Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
Assist in preparing scheduled reports and coordinating flow of information within the company
Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
Responsible for ordering the necessary supplies,
Assist the Property Manager in collecting and entering monthly rents and tenant sales
Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.
Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,
Provide administrative support to the Property Manager.
Maintain and update tenant lists/files and other files (TMI binders) as necessary.
Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits
Qualifications:
Must be legally eligible to work, and reside in Canada
1-3 years previous relevant experience in a property management administrative role
Proficient in basic accounting skills and knowledge
Excellent verbal and written communication skills
Proficient in Word & Excel
Proven organizational skills and ability to meet deadlines
Detail oriented with a proven ability to simultaneously address competing priorities
Ability to resolve problems using facts and sound reasoning
Ability to work both independently and as part of a team.
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