Facilities Administrative Assistant

Position: Facilities Administrative Assistant Summer Jobs
Mission Statement: Understand the aspirations of seniors and respond with innovative supports.

Vision Statement: Building inclusive communities where all seniors are connected to living their best possible life.
Position: Facilities Administrative Assistant (Canada Summer Jobs)
No of Weeks: 30 hours per week
Hours of Work: 8 weeks
Reports to: Facilities and Properties Director
Date Posted: May 16, 2024 Position Summary:
Responsible for providing administrative support to the Facilities and Properties Department

Responsibilities:

Responds to basic inquiries for information from internal and external stakeholders

Track service records and provide administrative support for building maintenance, janitorial operations and fire safety

Review tenant records with support and file appropriately

File and trace purchase orders, invoices, quotes and service contracts

Request quotes to arrange for supplies or services

Attend staff meetings

Assists with tenants’ engagement and support

Assist with special assignments for project administration

Maintains Bulletin Boards for notices on a regular basis

Provides general administration support such as filing, assists with reading forms and photocopying

Checks and opens new files for Housing Applications

Sends acknowledgement of applications

Phones clients to update their status and willingness to remain on the market rent waiting list – language skills:

Drafts simple notices and signs

Posts and removes notices as per schedule.

Follows up on job orders for property maintenance

Updates files on the network that are outstanding

Provides other administrative and clerical duties

Education:

Pursuing post-secondary education in Business Administration/ Project Management

Qualifications:

Previous administrative experience an asset

Excellent attention to detail

Able to handle multiple tasks and handle priorities

Strong organizational skills and time management skills

Strong computer skills in using Excel, Word and email

Ability to speak a second language (Cantonese, Tamil, Mandarin, Greek) an asset

Requirements:
To be eligible, applicants must:

be between 15 and 30 years of age at the start of the employment

be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. Please note that International students are not eligible to apply.

Have a Social Insurance Number at the start of employment and be entitled to work in Canada in accordance with provincial legislation and regulations.

Other:

Vulnerable Sector screening required

Full proof of Covid Vaccination

Senior Persons Living Connected is a diverse work environment. We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act.