Stewardship Coordinator - Foundation - Regular

Title: Stewardship Coordinator

Department: Stewardship Team

Reports to: Senior Manager, Stewardship

Existing Vacancy: Yes

Location: 2075 Bayview Avenue, North York, ON M4N 3M5

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.1 million patients it sees each year. Sunnybrook is ranked #2 in Canada and #24 worldwide in Newsweek Magazine’s World’s Best Hospitals 2025 list. This is the seventh consecutive year Sunnybrook has received this recognition.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values:
Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

At Sunnybrook Foundation, purpose and passion drive us. We lead with our values and know that our diversity makes us stronger. Here, your work will help raise funds to shape the future of one of the world’s best hospitals, contributing to innovation and a profound impact on the communities we serve. You will collaborate, learn, and grow with a team united in our ambition.

We’re looking for a Stewardship Coordinator to join our team and help develop meaningful engagement for our donors. In this role, you’ll provide administrative and coordination support to the Stewardship team and broader Donor Experience portfolio. You’ll help plan, coordinate, and execute donor stewardship and engagement activities and contribute to a positive, consistent donor experience across the organization.

The ideal candidate is proactive, detail-oriented, and comfortable working in a complex environment. As a collaborative and adaptable member of the Stewardship team, you’ll embrace the Foundation’s “one vision, one goal” philosophy and work effectively with colleagues across the Foundation and Hospital.

• Provide administrative support to the Stewardship team, including invoice coding, data analysis, sorting and coding of lists, printing and mailing, preparing meeting materials, assembling reports, and maintaining administrative systems in accordance with filing protocols.
• Provide administrative support, as required, to the Senior Manager, Stewardship and the Executive Director, Donor Experience.
• Maintain accurate records and track donor stewardship obligations in Raiser’s Edge and Gift Map, including ongoing maintenance of “Name for Recognition.”
• Assist with high-priority projects aligned with organizational goals and perform other duties as assigned.

• Prepare and coordinate a range of donor thank-you and acknowledgment letters, including correspondence from the Office of the President & CEO.
• Coordinate mailings and execution of all donor stewardship correspondence, including gift agreements, stewardship reports, holiday cards, National Volunteer Week communications, and other donor publications.
• Provide administrative leadership for board thank-you calls.

• Support donor recognition initiatives, including donor wall list pulls, ad hoc updates for leadership donors, maintenance of the Stewardship donor engagement matrix, and development of recognition packages and signage installations, as required.
• Provide creative leadership and coordination support for the Digital Donor Wall and related video content.
• Work with external vendors on special projects and custom donor gifts.

• Support the Manager, Engagement Strategy and Recognition with the planning and execution of donor engagement events.
• Serve as a team lead for stewardship-related project…