Executive Assistant

As the Executive Assistant you will perform a variety of administrative functions in support of and in partnership with the Canadian Leadership Team. You will be proactive in your ability to manage all administrative issues; you will hold an integral role within the company and in return we provide a demanding and fast paced working environment for someone who is passionate about providing Robust partnerships and support.

What will your essential responsibilities include?

• Providing extensive administrative support including creating detailed Microsoft PowerPoint presentations and report generation in Excel and Word.
• Complex calendar management and maintenance involving multiple time zones. Managing and balancing conflicting priorities professionally and efficiently.
• Scheduling and planning internal and external meetings in their entirety. Coordination and support of departmental initiatives.
• Coordinating extensive travel itineraries from flights, hotels, transportation to reservations. The ability to quickly and smoothly make last minute changes if requested would be essential.
• Act as the professional liaison and, often times, the primary point of contact for the Canada Leadership team when interacting with internal and external clients, brokers, and executives from AXA XL and AXA Group.
• Support the Client and Distribution Leader, this would include arranging and managing marketing/client events and client relationship management tools (CRM).
• Partnering with designated members across AXA group for various charity initiates and programs.
• Event Planning and coordination; some travel may be required.
• Organization, assembly, and maintenance of paper and electronic files and diaries.
• Expense report preparation and submission including creation of Purchase Orders.
• Providing front desk coverage in absence of Workplace Manager, as and when needed.

You will report to Head of Large Commercial for Canada.

We’re looking for someone who has these abilities and skills:

• Proven experience of supporting senior executives in an analytical and organizational manner within a fast‑paced environment.
• Demonstrates a ‘can do’ attitude.
• Able to organize self (and others if applicable) including effective scheduling, prioritization and time management skills, completing multiple tasks to tight and differing deadlines.
• Track record of identifying and analyzing problems, identifying & evaluating options, deploying sound decision making skills.
• Robust attention to detail and data accuracy.
• Excellent calendar management skills with experience of coordinating complex executive meetings for global teams / working across time differences.
• Super‑user with Microsoft Office with emphasis on Outlook, PowerPoint, Word & Excel.
• Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.
• Passion for results; approach tasks and projects proactively and anticipate needs.
• Ability to think quickly, take initiative, make decisions with minimal direction.
• Collaborative approach – seeking input from others as needed to achieve the best result possible.
• Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company.

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid‑sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data‑driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business – property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age,…