Donor Communications Coordinator - Foundation - Regular

Donor Communications Coordinator - Foundation - Regular full-time -

Title
:
Communications Coordinator

Department
:
Donor Relations, Donor Communications and Stewardship

Reports to
:
Manager, Donor Communications

Existing Vacancy
:
No

Location
: 2075 Bayview Ave, North York, ON M4N 3M5

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.1 million patients it sees each year. Sunnybrook is ranked #2 in Canada and #24 worldwide in Newsweek Magazine’s World’s Best Hospitals 2025 list. This is the seventh consecutive year Sunnybrook has received this recognition.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world‑class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values:
Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

At Sunnybrook Foundation, purpose and passion drive us. We lead with our values and know that our diversity makes us stronger. Here, your work will help raise funds to shape the future of one of the world’s best hospitals, contributing to innovation and a profound impact on the communities we serve. You will collaborate, learn, and grow with a team united in our ambition.

We’re looking for a Donor Communications Coordinator to join our team to support the planning, development, and delivery of donor-facing communications that build trust, demonstrate impact, and strengthen long-term relationships for Sunnybrook Foundation. In this role, you’ll provide essential coordination and administrative support to the Donor Communications team, with responsibilities including digital filing, content development, and project coordination across writing, video, and design.

This role provides a fantastic opportunity to gain hands‑on experience in donor communications and project management while contributing to meaningful community engagement initiatives. As a collaborative and creative member of the Donor Communications team, you’ll embrace the Foundation’s “one vision, one goal” philosophy and work effectively with colleagues across the Foundation and Hospital.

• Co-ordinate workflow and review processes for donor-facing communications.
• Prepare, format, and organise content and files for review, production, and distribution.
• Use desktop publishing and layout‑designing software for donor communications materials, including proposals, overviews, decks, fact sheets, etc.
• Provide writing, editing, and layout support for donor communications across print and digital formats.
• Support the development of video projects highlighting donor impact, patient stories, and fundraising priorities.
• Support freelance workflow by preparing delegation emails, tracking assignments, and facilitating document hand‑offs.
• Assist with scheduling, note‑taking, and other administrative tasks as required.
• Participate in regular team meetings, brainstorming sessions, and training opportunities to contribute ideas and promote continuous improvement.

• Gather background materials and prepare files to support Communications Officers.
• Coordinate timelines, schedules, and review cycles to support the smooth execution of donor communications projects.
• Assist with meeting logistics, including interview scheduling, internal reviews, and cross‑functional collaboration with Marketing and Hospital partners.
• Monitor and update project tasks within the Foundation’s project management system, ensuring deadlines, deliverables, and approvals remain on track.

• Maintain and organise team assets such as photo libraries,…