Administrative Assistant, Fitness & Sport Services

Programme Management Assistant – UNEP

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is based in the Secretariat of the Convention on Biological Diversity (SCBD), within the Science, Society and Sustainable Futures Division (SSSF) in Montreal, Canada.

Under the overall supervision of the Head of the Biodiversity Science, Policy and Governance Unit (BSPG) and the direct supervision of the Programme Management Officer (Marine, Coastal and Island Biodiversity), the incumbent will carry out the following functions:

The Administrative Assistant, Fitness & Sport Services provides a wide variety of administrative support that contributes to the efficient and professional operation of the Gary W. Harris Canada Games Centre. Within a customer service focused environment and under the leadership of the Manager, Fitness & Sport Services, the incumbent is responsible for:

• Physical Abilities Requirements Evaluation (PARE) and Fire Testing program entry.
• Entry for daily drop‑in schedules for members and community.
• Event and program registration via Xplor Recreation entry.
• Budget monitoring, tracking, and reporting.
• Facility purchasing.
• Contracts and employment administration.
• Social media and website administration for the centre.
• Program reception, marketing, data management, communication, and general office duties.
• First point of contact for fitness & sport services for external community wellness, partnership event bookings, contract development, invoicing, and responding to inquiries for pricing and availability.

Required Qualifications

• Two (2) years of post‑secondary training in Business Administration, Office Administration or equivalent.
• Minimum two years experience providing comprehensive administrative support in a fast‑paced, demanding environment with multiple responsibilities.
• Excellent customer service skills and a passion for working with students and the public.
• Knowledge and understanding of administrative processes used in the operation of a large organization and the ability to effectively apply that knowledge to other applications.
• Intermediate computer skills including Microsoft Suite, Banner, Cognos.
• Independent decision‑making, problem‑solving and analytical skills.
• Excellent verbal and written communication skills.
• Knowledge of all areas of modern office practice and procedures.
• Experience preparing letters, memos, and other correspondence accurately.
• Work as an effective team member with all levels of the organization, showing teamwork and cooperation.
• Demonstrate outstanding organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• Demonstrates initiative and motivation.
• Current knowledge of the administration of a post‑secondary educational institution, preferred.
• Accuracy and attention to detail.
• Listening skills.

Preferred Qualifications – none listed. Salary – $31,265 ($24.05 per hour). Benefits include extended health and dental care, health spending account, pension plan, Employee & Family Assistance Program, vacation allotments, tuition waivers and professional development funding.