Office Coordinator

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We’re looking for a proactive, organized Office Coordinator to help ensure our Toronto office operates seamlessly each day while supporting event planning and various ad‑hoc projects. You’ll manage office logistics, provide executive support, and coordinate company events, including offsites and team‑building activities. We’re seeking a warm, detail‑oriented team player who takes pride in creating a positive, welcoming office experience and is happy to jump in wherever needed.

* This is a full‑time, in‑office role based at our office in Toronto, ONT.

• Office Operations: Support the day‑to‑day running of the space — ordering supplies, coordinating maintenance, managing vendors, re‑stocking snacks, and helping keep the office tidy, functional, and inviting.
• Meal Catering: Assist with ordering, set‑up, and clean‑up for team lunches and special food moments.
• Hospitality: Greet and assist guests, candidates, and executives with warmth and professionalism; maintain visitor logs and a polished front‑of‑house experience.
• Technology Support: Help troubleshoot office tech issues (conference room equipment, Wi‑Fi, etc.) and coordinate with vendors as needed.
• Event Coordination: Support planning and logistics for in‑office activities as well as larger off‑site retreats and team‑building events.
• Vendor & Relationship Support: Partner with external service providers and building contacts; independently coordinate office needs where no building management support exists.
• Communication & Liaison: Serve as a friendly, go‑to resource for employees and external stakeholders on office‑related matters.
• Budget Tracking: Assist with monitoring office and event‑related spend.
• General Administrative Support: Jump in on ad‑hoc tasks and provide support to teams and executives when needed.
• Prior experience in office coordination, office management, hospitality, or similar operational roles preferred.
• Strong organizational, multitasking, and problem‑solving skills with excellent follow‑through.
• Excellent written and verbal communication skills.
• Tech‑savvy and comfortable troubleshooting basic office equipment (Wi‑Fi, conference room setups, etc.).
• Friendly, warm, and service‑oriented — you genuinely enjoy creating a welcoming office environment.
• High attention to detail and strong judgment, with the ability to operate independently and handle a wide range of tasks.
• Adaptable and calm under pressure; comfortable navigating a fast‑paced, sometimes chaotic environment.
• Low ego, high ownership — willing to jump in wherever needed and ensure nothing falls through the cracks.
• Experience supporting team events is a plus.
• Willingness to work beyond standard 9–5 hours as needed (some events occur in the evenings), and ability to perform light physical tasks (lifting boxes, etc.), especially during the upcoming office move.

• The estimated base salary range for this role is $96,000 – $127,000 CAD, plus a generous pre‑IPO equity package.
• Other benefits include comprehensive health coverage, remote‑first workplace, unlimited PTO — plus extra fun perks!

Communication from our team regarding job opportunities will only be made by an Owner team member with an  email address.

We do not conduct interviews over email or chat platforms, and we will never ask you to provide personal or financial information such as your mailing address, social security number, credit card numbers or banking information. If you believe you are being contacted by a scammer, please mark the communication as “phishing” or “spam” and do not respond.

Associate

Full‑time

Administrative

Software Development

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