Job Description & How to Apply Below
Responsibilities include but are not limited to:
Anticipates issues and takes appropriate action to ensure the most effective use of the Vice-President’s time. Advises the Vice-President of incoming priorities on a timely basis, as needed. Monitors incoming e-mails on a timely basis for invitations, meetings, responses required, etc.
Coordinates and provides administrative support to committees, task forces, etc. on behalf of the Vice-President(s). Schedules, coordinates logistics (room, catering, audio-visual equipment, etc.), prepares and distributes agendas/materials/documents for committees and other meetings. Attends meetings, records minutes, consolidates all discussions from the meeting attendees and prepares minutes. Follows up on action items from meetings on the Vice-President’s behalf. Collaborates with others, as necessary, to ensure action items are completed in a timely manner.
Ensures the Vice-President is prepared for internal/external meetings, i.e., organizing and preparing relevant documentation.
Provides accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc. Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment, etc.). Produces accurate, organized documents with consideration to deadlines. Proof reads, edits and quality checks all outgoing correspondence. Prepares management and other reports to a high standard.
Assists with the preparation of business presentations including text, graphics, charts, tables, overheads, etc. Collects data for analysis; drafts and produces reports of the results. Conducts research, as necessary, in the production of documents, materials, presentations, etc. Keeps track of the documents and spreadsheets prepared by the Vice-President.
Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records. Coordinates the receiving, analyzing, distributing and responding to electronic and paper communications to facilitate the flow of information. Ensures compliance with confidentiality and privacy standards and requirements. Ensures electronic and paper files are set up and maintained in a manner that ensures compliance with the provisions of Freedom of Information and Protection of Privacy Act 1990 and its regulations.
Manages files related to staff, physicians, clinicians, etc. Disposes of documents/materials, including those of a confidential nature, in accordance with established protocols, i.e. shredding.
Acts as a link between the Vice-President and other management and staff. Writes and maintains policies and procedures. Supports other assigned personnel. Organizes, manages and orders office supplies. Performs other duties and responsibilities consistent…
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
×