Document Controller

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity?

Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

The Document Controller plays a key role in establishing and leading the rigorous document control procedures essential to the smooth operation of TGP project. Their responsibilities include managing document-related activities, ensuring adherence to quality standards, providing training and support, conducting audits, and fostering effective communication and collaboration among project stakeholders. Reporting to the Document Control Manager, the Document Controller contributes significantly to the successful execution and delivery of the construction project while maintaining quality and compliance standards.

• Develop and implement document control procedures and policies outlining the creation, review, approval, release, update, and archiving processes for project documents.
• Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance.
• Offer ongoing support and assistance to project stakeholders regarding document control queries, issues, requirements, procedures, and processes.
• Participate in Working Group Meetings if needed.
• Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software.
• Maintain accurate and up-to-date document registers, logs, and databases to track document status and history.
• Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards.
• Conduct regular quality checks and reviews of documents to identify and address any discrepancies or inconsistencies.
• Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary.
• Collaborate with project management and stakeholders to implement best practices and streamline document control workflows.
• Facilitate effective communication and collaboration among project teams, subcontractors, consultants, and other stakeholders regarding document control requirements and procedures.
• Serve as a central point of contact for document-related inquiries, requests, and updates.
• Ensure compliance with regulatory requirements, contractual obligations, and industry standards related to document management and control.
• Maintain comprehensive documentation of all project-related documents, correspondence, and records for reference and audit purposes.
• Implement changes and updates to document control procedures and systems to optimize workflow and enhance productivity.
• Work collaboratively with other department leads during the delivery of the project.
• Work collaboratively with the Contracting Authority during all stages of the project.
• Foster a collaborative and high-performance culture within the project control team.

Full time in Don Mills Office Toronto.

• Technical Skills
  Document Management Systems:
  Proficiency in platforms like Unifier, SharePoint, Project Wise, Asite, or similar tools for document control.
  Common Data Environment (CDE):
  Understanding of ISO 19650 principles for managing project information in a structured manner.
  File Organization:
  Knowledge of file naming conventions, version control, and metadata tagging.
  Construction Documents:
  Familiarity with construction drawings, specifications, contracts, RFIs, submittals, and as-built documentation.
• Communication Skills
  Coordination:
  Strong communication and collaboration skills to work with project…