Accountant, Office Administrator​/ Coordinator, Business Administration

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We are seeking an Accounting & Operations Coordinator to support the financial and administrative activities of a privately held organization with diversified business and personal interests. This role is ideal for a highly organized and detail-driven professional who values discretion, accuracy, and reliability in a trusted working environment.

The successful candidate will play a key role in maintaining accurate financial records while supporting a broad range of operational and administrative needs.

• Record and reconcile bank and credit card transactions
• Maintain the general ledger and prepare journal entries
• Process accounts payable and manage intercompany transfers
• Track income and expenses and ensure records remain current
• Support budgeting, forecasting, and internal financial reporting
• Organize and maintain financial files and supporting documentation
• Handle sensitive financial and personal information with discretion and professionalism
• Assist with subscriptions, service agreements, and vendor coordination
• Provide administrative support related to property operations
• Support documentation related to trusts, charitable activities, and internal records
• Assist with coordination of travel, events, and scheduling as required
• Support special projects and ad hoc requests from management

• Diploma or certificate in accounting, bookkeeping, or business administration
• Previous experience in financial or operational administration, ideally in a private or closely held environment
• Strong working knowledge of Quick Books
• Exceptional attention to detail and organizational skills
• High level of professionalism and confidentiality
• Ability to manage multiple priorities and work independently in a fast-paced setting
• Proactive, dependable, and comfortable taking ownership of responsibilities

• A trusted role within a private, values-driven organization
• Broad exposure across accounting, operations, and administrative functions
• Direct support to senior stakeholders
• Stable position with long-term continuity
• Professional environment that values accuracy, discretion, and accountability