Medical Administrative Assistant; Part-time

Position: Medical Administrative Assistant (Part-time)

Job Description

Our client in the healthcare industry is hiring a Medical Administrative Assistant on a part-time basis (3-days/week). This role involves coordinating patient appointments, preparing correspondence and reports, maintaining filing systems, handling communication, and providing cross departmental administrative support. The ideal candidate is highly organized, proactive, excels in multi-tasking, email/phone communication, scheduling and note taking.

Location:

Fully on-site in Downtown Toronto

Schedule:

3 days per/week (7.5 hrs/day)

Contract:

11 weeks, with the potential for extension up to 6 months

Key Responsibilities:

Act as the first point of contact for inquiries from hospital staff

Coordinate patient bookings, referrals, and requisitions

Manage high email & phone traffic, ensuring timely responses and follow-ups

Assist with monthly meeting coordination and minute-taking for department leadership

Manage filing systems, ensuring files are stored correctly

Provide occasional assistance with event coordination, including room setup and refreshments

Handle multiple administrative tasks, such as calendar management, appointment scheduling, minute taking, and document preparation

Work extensively with MS Office (Excel, PowerPoint, Word) and hospital booking tools

Qualifications & Requirements:

Minimum 2 years of administrative experience in a healthcare/clinical setting

Post-secondary education (college/university level)

Knowledge of medical terminology and patient care processes

Experience managing high/low-risk patient priorities

Proficiency in MS Office Suite and scheduling/booking systems

Exceptional organizational, communication, and coordination skills

Ability to handle a fast-paced, multi-tasking environment

Emotionally intelligent, patient, and proactive

Willingness to undergo an immunization check