Transfers Administrator, Temporary

At Aviso, we are dedicated to improving the financial well‑being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work at a company committed to its people, find out more about what Aviso has to offer at

CA $46,000.00/yr – CA $55,000.00/yr

Associate

Temporary

Administrative

We’re looking for a Transfers Administrator to join our Transfers team for 12 months. Reporting to the Supervisor, Transfers, the Transfers Administrator is responsible for daily processing of transfers, reviews and approvals, and dealing with escalated items. The successful candidate is collaborative, determined to acquire knowledge and experience, and has the enthusiasm and energy to work in a dynamic environment.

• Service – You put your clients' needs first. You advocate service excellence, and work to deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso to become a trusted advisor and partner.
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognising and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes.
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organisational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organisation.

• Process transfer in requests according to service level agreements.
• Monitor the transfers mailbox and collect incoming mail.
• Initiate new manual or ATON transfers in and transfers out.
• Track status and follow‑up on initiated transfers.
• Provide operational support for transfers to external institutions.
• File completed transfer documents and shred all printed documents.
• Review and respond to transfer in inquiries.
• Assist / cover others in the Transfers Department as needed.
• Handle special projects or other assignments as requested.

• Minimum 1 year experience in back‑office administration in a financial securities firm.
• Extremely detail oriented and accurate.
• Strong problem‑solving skills.
• Excellent organisational and multi‑tasking skills to meet required deadlines daily.
• Strong team player in the department and across departments.
• Strong desire and initiative to become a subject‑matter expert over time and to reach out and understand the functions of other departments in Operations.
• Experience with Dataphile and/or Univeris is an asset.
• Fluent verbal and written communication skills in English are required; bilingual skills in French are an asset.

• Competitive compensation package that rewards and recognises individual contributions.
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees.
• Generous vacation time, fitness benefit, parental leave top‑up options.
• Matching contributions to our retirement program.
• Commitment to the continuous improvement of our staff through learning & development and an education assistance programme.
• Regular social events to foster teamwork.

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorised personnel involved in the recruitment process and retained only as long as necessary to fulfil these purposes or as required by law.

Further information is available on the Privacy link on our Career Page – Privacy Policies.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted. No recruiters or agencies, please.