Client Relations & Marketing Assistant

Overview

Blake, Cassels & Graydon LLP (Blakes) has an opening for a Client Relations & Marketing Assistant in the Toronto office. The role supports the Client Relations & Marketing Leadership Team with high‑level administrative and operational tasks.

• Draft, format, and distribute internal and external correspondence and communications.
• Support onboarding and training coordination for new hires and team members.
• Maintain and update contacts in the Firm’s contact management system (Inter Action).
• Support marketing and business development initiatives through data management and coordination.
• Coordinate and schedule virtual and in‑person meetings.
• Prepare agendas, compile materials, and record/distribute meeting minutes as required.
• Manage meeting and event logistics, including boardroom bookings, catering, and event coordination.
• Prepare and submit expense reports and reconcile departmental expenses and invoices while maintaining accurate records.
• Assist with document preparation, editing, and proofreading (Word/Excel/PowerPoint), ensuring compliance with Firm brand and style guidelines.
• Conduct research and compile data to support reports and summaries.
• Provide additional administrative support and assist with internal initiatives and special projects as needed.

A bachelor’s degree is required. The candidate must have a minimum of one year of experience as an administrative or marketing assistant. Experience in a professional services firm supporting senior executives is considered an asset.

• Exceptional organizational and time‑management skills with the ability to prioritize and multitask in a fast‑paced environment.
• Strong written and verbal communication skills with a proactive, professional approach.
• Client‑service oriented with the ability to build trusted relationships with senior leadership.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Flexibility to work beyond normal business hours when required to meet deadlines.

The anticipated annual salary for the Client Relations & Marketing Assistant is $60,000‑$70,000, determined commensurate with internal equity, market equity, and experience.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities, and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.