Senior Executive Assistant to President and CEO and Board of Directors

Job Title

Senior Executive Assistant to the President and CEO and Board of Directors

Job  MGMT SEA

Department:
Office of the President and Chief Executive Officer

Reports to:

President and Chief Executive Officer

Salary: $85,000 per annum

Status:
Fulltime, Permanent

Hours:

37.5 hours per week

Sherbourne is a leading provider of quality health care and transformative support to people who face social, economic, and other systemic barriers. Our mission is to be a dynamic provider of integrated health services, community programs and capacity‑building initiatives that enable people and diverse communities to achieve wellness.

Sherbourne provides innovative health care and social services to the diverse urban population of southeast Toronto. While our doors are open to everyone, we focus on people experiencing homelessness or who are under‑housed, 2

SLGBTQ+, and newcomers to Canada. We are funded by the Ministry of Health, Ontario Health, Ministry of Community, Children and Social Services, the City of Toronto and many generous donors and foundations.

The Senior Executive Assistant to the President and Chief Executive Officer (CEO) and the Board of Directors provides confidential executive support to the Office of President and CEO, Board of Directors and Board Committees. The Senior Executive Assistant coordinates and organizes the Annual General Meeting, all aspects of regular and ad hoc meetings of the Board and its sub‑Committees and working groups, and provides executive support to the CEO as well as certain general office administrative functions.

The Senior Executive Assistant is responsible for the administrative functions of the Office of the President and CEO and Board of Directors. They are responsible for ensuring that all documentation, such as governance policies, meeting minutes are developed, disseminated, stored and kept up to date. The Senior Executive Assistant organizes meetings, scheduling and confirming appointments, taking and distributing minutes and other executive administrative tasks.

They provide professional, confidential and timely executive support.

At Sherbourne Health, we care about our staff and recognize that our biggest strength is our people. We have a solid commitment to life‑long learning which is demonstrated through our professional development program. We invest in collective work and staff training to improve client care. We supplement this by creating a low‑barrier work environment built on equity and respect, while working together in caring, cohesive teams and providing opportunities for advancement.

• A competitive salary.
• Membership in Healthcare of Ontario Pension Plan (HOOPP).
• Four weeks of vacation per year (to start).
• Four personal days per year.
• An extended healthcare and dental package.
• Long‑term disability insurance.
• Life insurance.
• An employee assistance plan.
• Up to $1300 towards professional development activities.
• Six fully paid professional development days per year – related to position/responsibilities.

• Manages calendar of appointments and extensive rescheduling, while keeping President and CEO informed.
• Plans, coordinates and ensures the President and CEO’s schedule is followed and that the President and CEO is adequately prepared for their appointments and other commitments.
• Optimizes meeting efficiency, ensures logistics, pre‑reading and follow‑up items for every meeting are expedited and actioned in accordance with deadlines, and that suitable preparation time is allotted.
• Communicates directly, and on behalf of the President and CEO, with Board members, the management team, external stakeholders, and others on matters related to President and CEO’s work.
• Oversees the information flow, research, prioritization, and follow‑up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature.
• Prepares presentations and documentation as assigned.
• Completes monthly expense reports, monitors budget, and reconciles VISA bills.
• Files all hard copy and…