Receptionist, Administrative​/Clerical

BDP Quadrangle is seeking a Receptionist to join the firm. The position requires excellent oral and written communication skills, a sharp attention to detail, the ability to juggle multiple tasks, a willingness to assist in a wide variety of tasks and learn new office technologies. Please note that this position requires you to be in the office 5 days a week.

• Utilise Microsoft Teams technology to answer incoming calls and direct them to the appropriate individuals as needed
• Greet guests, take coats, offer beverages, and escort them to the appropriate meeting room
• Maintain awareness of Studio member presence and daily activity to support visitor inquiries, internal coordination, and safety requirements
• Arrange outgoing courier shipments, track received packages, and notify colleagues when items are available for pick-up
• Work closely with the Administrative Team to coordinate meeting room requirements, including set-up and clean-up, and communicate regular and ad hoc vendor site visits
• Ensure the reception area and kitchenette remain stocked, organised, and presentable
• Assist the Administrative Team with formatting, reviewing, and distributing documents, and maintaining the project contact database
• Perform other ad hoc duties as required.

• Minimum of two years of experience in a client-facing environment
• Excellent interpersonal and client service skills, with the ability to interact professionally and respectfully with colleagues, clients, and visitors
• Strong verbal and written communication skills, including active listening
• Proficiency in Microsoft Word, Teams, and Excel. Experience with Microsoft Outlook calendar management is considered a strong asset
• Prior experience reviewing, proofreading, and formatting office documents is considered a strong asset
• Strong organisational skills, with the ability to manage multiple priorities and competing deadlines
• EA support is beneficial but not required.

• Several internal and external professional development opportunities
• Competitive medial and dental benefits
• Reimbursement for professional memberships
• We offer a welcoming, team-oriented studio culture that we are proud of
• Extracurricular social events (sports teams, summer BBQ, Holiday party and much more).

At BDP Quadrangle, we are dedicated to diversity, inclusion and belonging. We strive to build a culture where diverse

perspectives are valued, innovative ideas are encouraged, and inclusive behaviours are embedded in everything we do.

A culture where continuous learning, career development and engagement are a reality. Our People & Culture Team,

Belonging Team and Social Committees are instrumental in driving our studio culture. We're proud to be able to offer

outstanding career opportunities, along with a mentorship program to develop your professional skills and to grow

BDP Quadrangle is committed to inclusive and accessible employment practices by accommodating applicants with disabilities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).Applicants are encouraged to make their needs known in advance if accommodation is required.