Senior Property Administrator

Senior Property Administrator

6 month contract- potential for extension

Toronto
- Onsite

$30 hourly

Responsibilities :

• Input new accounting/lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts and completion of any adjustments as required
• Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide Property Manager with any changes to the rent roll or other reports as requested
• Primary point of contact for any billing and/or collection issues
• Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date arrives
• Prepare cheque requisitions for tenant allowances, lease commissions, etc.
• Track and maintain tenant insurance certificates
• Respond to general day-to-day inquiries and concerns from tenants
• Liaise with Property Manager and/or Operations Team to resolve tenant matters or site issues
• Organize and maintain complete tenant and building related files
• Maintain filing systems for contracts, insurance certificate, tenant information, and other documentation
• Assist Property Manager with obtaining supplier, contractor quotations and assist with contract administration and scheduling work
• Coordinate and promote tenant engagement and sustainability initiatives
• Liaise with Contractors to schedule annual maintenance and testing on site to ensure building compliance is maintained as required (e.g. fire equipment inspection, window anchor testing etc.)
• Maintain general office supplies

Qualifications :

• 3-5 years’ experience in office and/or property administration ideally in Property Management
• Experience with Yardi Voyager, setting up lease, charges and cash applications
• Experience in commercial real estate, lease review, information and billing set, inputting information into Yardi and other IT systems.
• Must have a positive “can do” and “willing to pitch-in” attitude
• Must be self-motivated, and can work both independently and as part of a team
• Outstanding written/verbal communication and interpersonal abilities.
• Excellent practical knowledge of MS Office 365 applications (Outlook, Word, Excel, PowerPoint, MS Teams)
• Digital and paper filing
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.
• Ability to work with diversity and multi-disciplinary teams.
• Detail-oriented and efficient
• Explore, articulate & implement process driven efficiencies
• Willing to exceed expectations to produce quality work
• Experience with Yardi Voyager is an asset

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