Executive Assistant

Role Purpose

This role exists to buy back time for the Principal Lawyer and CFO by:

• Removing operational, administrative, and coordination burdens
• Structuring internal communication and execution
• Ensuring nothing discussed, assigned, or decided is ever lost
• This is not a passive assistant role.
• This is an execution, coordination, and control function.

• Principal Lawyer (transitioning to Managing Partner)
• CFO

• Operations Manager
• HR
• Marketing / BD
• Legal team

Ensure that every meeting, decision, and initiative turns into structured execution.

• Meeting Intelligence & Execution Control
  • Attend all key internal and external meetings
  • Take structured, decision-oriented minutes (not transcripts)
  • Identify decisions made, tasks assigned, deadlines, responsible parties
  • Store all records in a centralized, retrievable system
• Output standard:
  If leadership disappears for 2 weeks, nothing is lost.
• Task & Workflow Management (Asana Owner)
  • Input all tasks into Asana immediately after meetings
  • Assign tasks, deadlines, and owners
  • Follow up with team members on completion
  • Maintain clean task boards, priority alignment, execution visibility
• You are effectively the firm’s execution tracker.
• Pre-Meeting Briefings (Critical Function)
  • Prior to each key meeting, prepare a 1-page briefing note including: context of the meeting, key issues/decisions required, background data/documents, risks/sensitivities, suggested talking points, agenda & communication structuring, draft meeting agendas in advance.
  • Ensure meetings are focused, time-efficient, outcome-driven; push back when meetings lack clarity: "What is the objective of this meeting?"
• Founder’s Office Support (Ad Hoc but High Impact)
• Operational Support
  • Light data entry (when required)
  • Organizing physical and digital workspace
  • Managing incoming calls/routing
• Research & Intelligence
  • Industry and other research for meetings
  • Systemized organization of workflow and workload
  • Quick turnaround to stakeholders and parties involved
• KPI & Reporting Oversight
  • Review reports from Operations, Marketing, Finance
  • Flag irregularities, missing data, performance deviations
• What Success Looks Like
  • Leadership spends significantly less time on coordination
  • No task is “forgotten”
  • Meetings become shorter, more focused, decision-driven; teams become more accountable because someone is tracking everything

• Must Have
  • Extremely organized and detail-oriented
  • Strong written communication (critical)
  • Ability to think in structure, not chaos
  • Comfortable working in high-performance environments
• Strong Advantage
  • Experience supporting executives or founders
  • Familiarity with legal/professional services environment
  • Experience with task management tools

• Base: $65K – $85K
• Performance bonus tied to: execution reliability, team feedback, reduction in leadership workload