Executive Assistant_FT-Perm

Title of Job:
Executive Assistant Date:
June 19, 2026 Closing Date:
July 5, 2026

Location:

Toronto, ON – Operations & Finance Compensation: $67,011 - $79,010 Annually Prorated Work Type:
Hybrid Job :  Existing or New Position:
Existing

Who We Are:

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness.

Serving approximately 19,534 annually and providing 1,839 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind.

LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.

Job Summary:

The Executive Assistant provides comprehensive administrative support.

They perform a wide variety of important, complex and sensitive administrative assignments that support strategic business initiatives that cut across multiple teams and external stakeholders.

They contribute to the effectiveness of the leader by providing a comprehensive range of senior office management and administrative services, recognizing and appropriately dealing with confidential information, while representing the values and vision of the organization.

They work independently performing a wide range of complex and confidential administrative and coordinating tasks.

The role contributes to LOFT’s communication activities as required and must have the ability to take on special projects related to the work of LOFT.

What You Will Do:

Executive & Administrative Support Manage complex calendars, schedule meetings, coordinate travel, and handle day-to-day administrative tasks Prepare meeting materials, take minutes, and follow up on action items Draft and edit correspondence, reports, presentations, and other documents Screen and respond to inquiries, calls, and emails on behalf of the leader Manage expense reporting, including receipt tracking and reimbursements Stakeholder Coordination Coordinate meetings with internal and external stakeholders, including agendas, reminders, and supporting materials Maintain clear and professional communication across teams and partners Support research, report preparation, and proposal development Maintain confidential records and documentation Team & Operational Support Collaborate with internal teams to support organizational priorities Assist with office coordination tasks such as mail distribution and courier arrangements Ensure adherence to organizational policies, procedures, and health & safety standards Contribute to a positive, collaborative team environment and perform additional duties as required Provide back-up support to Office Administrator or designated supervisor(s).

What You Bring:

Completion of post-secondary education in Business Administration and/or related field or equivalent experience, specific to business and event coordination.

At least 2 years’ relevant experience in a senior administrative or executive support role.

Experience in planning, evaluation, and facilitating groups or meetings.

Excellent communication and relationship-building skills.

Advanced organizational and multitasking skills, with the ability to manage competing priorities and meet tight deadlines.

Strong attention to detail, sound judgment, and proactive problem-solving abilities Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint, Office 365).

Excellent written and verbal communication skills, including drafting and editing reports, correspondence, and presentations.

High level of professionalism, discretion, and ability to maintain confidentiality.

Strong interpersonal and customer service skills, with the ability to work effectively with diverse stakeholders.

Ability to work independently and collaboratively in a fast-paced environment.

Exceptional planning, project coordination, and time management skills.

Creative and resourceful, with experience developing communications or visual materials (e.g., posters).

Commitment to cultural competency and inclusive, anti-oppressive practices.

Work Environment:
Occasional work beyond normal business…