Executive Assistant

Overview

We are seeking an Executive Assistant who is skilled in performing tasks such as clerical and related office functions. Core responsibilities include administrative duties including travel planning, expense reimbursement support, information and communications organization, meeting and event planning/execution. This role will sit in our Toronto office. How you'll make an impact Provides administrative support to senior executives and colleagues at various levels in our Toronto office.

Manages scheduling; oversees team calendar; prepares internal/external correspondence; creates bi-weekly team meeting agendas and captures action items; assembles expense reports; enhances presentation materials; maintains/creates documents and templates. Acts as key contact for facilities in general: orders all office supplies; manages mail and all service requests; communicates with building management. Supports others executive assistants with general research, events, onboarding, and ad-hoc projects.

Handles sensitive information with integrity and confidentiality; is a proactive self-starter with the ability to think ahead and effectively problem-solve, while also maintaining a collaborative team environment. Delivers professional and exceptional service to clients, prospects, industry partners, and senior management in other divisions. About You 5+ years of related experience Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint Excellent organizational skills Handle multiple tasks simultaneously Strong verbal and written communication skills #LI-BB1 Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:
Flexible medical & dental coverage to meet your household's needs Life, Dependent Life and AD & D Insurance options Retirement savings including RRSP including a company match, TFSA, pension and more Employee Stock Purchase Plan Other benefits include:
Educational expense reimbursement Employee assistance programs Discounted gym membership (Good Life Fitness) Opportunity for flexible work arrangements Paid sick days & personal days Employee education recognition program Employee referral bonus program