Legal and Compliance Associate​/Executive Assistant

Your Newpany
A global, highly respected organization within the insurance and financial services sector is seeking a Legal Executive Assistant to join its Legal &pliance team in Toronto. This organization operates across multiple international jurisdictions and is known for its strongernance standards, collaborative culture, andmitment to innovation, including the use of AI tools and technology.

This is an excellent opportunity to join a growing legal team with exposure toplex regulatory environments and cross-border operations.
Your New Role
As the Legal Executive Assistant, you will provide a mix of legal, regulatory, and executive administrative support to the Legal &pliance team. Reporting directly to the Head of Legal, you will play a critical role in ensuring regulatorypliance, managing documentation, and supportingernance processes.

This is a fast-paced, detail-oriented position that requires strong organizational skills and the ability to manage strict regulatory deadlines.

This is a hybrid role based in Toronto, with 3 days onsite (Monday–Wednesday) and standard business hours of 8:30 AM – 5:00 PM, with some flexibility depending on business needs.

Key Responsibilities

Prepare and file insurance license applications and renewals across multiple jurisdictions

Assist with regulatory and corporate filings, ensuring accuracy and timeliness

Coordinate and respond to requests from various regulatory bodies

Maintain and organize contractual documentation and legal records

Support Board andmittee meetings, including scheduling, preparation of materials, and minute-taking

Coordinate quarterly meetings, including logistics, documentation, and follow-ups

Provide administrative support including calendar management, travel coordination, and team support

Prepare professional presentations and reports (PowerPoint, Excel, Word)

Assist with onboarding and offboarding processes for team members

Manage filing, archiving, and documentparison tasks

Support corporateernance initiatives and special projects

Be a subject matter resource for internal systems (e.g., expenses and legal entity tools)

What You’ll Need to Succeed

5+ years of experience in a legal assistant, executive assistant, or paralegal capacity

Strong experience with regulatory filings, licensing, orpliance-related processes

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent written and verbalmunication skills

Exceptional attention to detail and accuracy

Strong organizational and time management skills with the ability to meet tight deadlines

Ability to multitask and adapt in a fast-paced, high-pressure environment

A proactive, self-starter mindset with strong ownership of work

Nice to Have

Experience in insurance, reinsurance, or financial services

Paralegal Certification

Exposure to corporateernance (Board materials, minutes, resolutions)

Familiarity with expense or legal entity management systems

Interest in or experience of using AI tools in the workplace

What You’ll Get in Return

Opportunity to work within a global organization with international exposure

Experience working in a highly regulated legal andpliance environment

Collaborative and supportive team culture

Opportunity to build a strong network within legal andpliance

What You Need to Do Now
If you’re interested in this opportunity, click apply now to submit your resume, or reach out directly for more information.

If this position isn’t quite right, but you are open to new opportunities, feel free to get in touch for a confidential conversation.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

#LI-DNI
#1125605 - Jessica Lobo